Associate Acquisitions Editor Job Northern Kentucky USA,Creative Arts/Media

Location: Northern

The Associate Acquisitions Editor plays a key role in supporting the Commentary department's author acquisition and editorial operations. Working closely with commentary leadership, this position recruits and engages contributors, manages author communications and publication processes, maintains editorial systems and performance data, and supports initiatives that strengthen contributor relationships and improve departmental efficiency.

ESSENTIAL DUTIES AND RESPONSIBILITIES

include the following. Other duties may be assigned to meet editorial objectives.

Supports Author Outreach and Recruitment: Identifies, recruits, and cultivates relationships with new and returning outside authors through research, professional networking, conferences, Linked In, social media, and other outreach channels. Assists the journal editors-in-chief in expanding and diversifying the contributor base.

Coordinates Author Acquisition and Engagement: Works with commentary leadership to identify timely tax topics and publication needs, solicits content from outside authors, and helps maintain an active pipeline of contributors for Tax Notes publications.

Manages Author Communications and Submissions
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Monitors and administers the submissions inbox, responds to internal and external inquiries regarding commentary content, routes submissions to editorial staff, and ensures timely communication with contributors throughout the publication process, including for the Procedurally Taxing blog.

Administers Author Agreements and Permissions
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Prepares, distributes, and tracks copyright agreements for outside authors. Coordinates permissions requests, manages reprint and repost inquiries, and maintains accurate records of agreements and permissions.

Maintains Author Information and Databases
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Collects, verifies, and maintains author biographies, photographs, contact information, and related databases, including contributor mailing lists and editorial records, ensuring information remains current and accurate.

Coordinates Contributor Deliverables
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Provides authors with publication materials following release, , and supports ongoing contributor engagement initiatives.

Supports Editorial Projects and Digital Initiatives
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Coordinates and assists with departmental projects including the Student Writing Competition, the internal magazine cover contest, and updating and maintaining the Write for Us and editorial council webpages.

Develops and Maintains Editorial Tools and Workflows
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Supports continuous improvement of acquisitions workflows by maintaining AI-assisted submission review tools, improving author management processes, and identifying opportunities to increase operational efficiency.

Produces Performance Metrics and Analytics
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Compiles, analyzes, and distributes regular performance reports using Domo, A-Team, and other reporting platforms. Tracks publication performance, contributor activity, and other editorial metrics to support decision-making.

Provides Editorial and Administrative Support
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Performs administrative and editorial functions supporting the Commentary department, including maintaining editorial records, coordinating recurring operational tasks, , and supporting publication workflows.

Supports Contributor Experience
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Maintains positive relationships with contributors by responding to inquiries, addressing routine publication issues, collecting author feedback, and helping ensure an efficient and professional publication experience.

KNOWLEDGE &

SKILLS:

Superior communication skills
Superior organization skills
Ability to establish and maintain rapport with outside authors
Ability to work well under deadline pressure and adjust to changing priorities
Familiarity with style guides and online publishing highly desirable
Good computer skills, including a working knowledge of MS Office and Internet searching
Knowledge of media analytics

REQUIREMENTS:

BA in English, writing, or journalism, or equivalent in experience required
2+ years of related professional experience preferred
Experience with database management a plus

PHYSICAL DEMANDS AND WORK ENVIRONMENT

The characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Frequently required to sit for prolonged periods, talk and hear; use hands to type, file, handle or feel; reach with arms. Have visual acuity to use a computer and…