Posting Title Administrative Director - MD​/PhD Program, School of Medicine

Emory University is a leading research university that fosters excellence and attracts world-class talent to innovate today and prepare leaders for the future. We welcome candidates who can contribute to the excellence of our academic community.

The Administrative Director (AD) is a key member of the MD/PhD Program leadership team.

• Staff Oversight
  • Responsible for monitoring work of a Senior Program Coordinator and Financial Analyst.
  • Coordinates goals and annual reviews for office staff.
• Grant Administration:
  The AD has oversight over a NIH training grant.
  • Prepares annual budget: works with Financial Analyst to determine student appointment and terminations and other grant allocations.
  • Monitors trainee appointments and terminations to NIH grant.
  • Using NIH guidance, prepares annual report for Director’s approval and final submission (narrative budget, publication/bibliography update under Director’s NCBI profile).
  • Communicates with NIH grant manager as needed.
  • Participates in Training Grant Support Office sessions to remain up-to-date on training grant-related news.
• Program Administration:
  • Oversees all facets of the program by having nuanced understanding of student activities and necessary administrative engagement.
  • Works with Sr. Program Coordinator to plan and execute program events.
  • Works with the SEMSS consortium to organize and/or participate in this conference (Emory is host site every 3 years; will be host in Fall 2026).
  • Works with office staff and program directors to establish administrative budget goals for the year.
  • Works closely with the MD/PhD Program Director to review priorities and create action plans to reach program goals.
  • Works with program Co-Directors to assist in planning and curriculum.
  • Works with the Student Government to plan and execute program events and collect feedback via townhalls, Retreat, surveys, etc.
  • Prepares, launches and reports on program evaluation surveys.
  • Updates handbook annually.
  • Approve listserv messages as appropriate.
• Student Progress:
  • Executive Committee Progress Reports (twice a year)
    • Prepares meeting agenda.
    • Working with the Sr. Program Coordinator, confirms satisfactory student progress by contacting PhD faculty.
    • Should faculty express concerns, follows up with the PhD advisor to better understand the issues at play that compromise student. progress. Will schedule follow-up meeting(s) with the MD/PhD Director as needed.
  • Year-Round monitoring of Student Progress
    • Ensures every student has an annual meeting with a director and updates their individual development plan (IDP).
    • Reviews completion of MD/PhD coursework; posts grades as needed.
    • Monitors completion of student forms.
• Monthly Directors, Students and Staff meetings; MD/PhD Executive Meeting (2/yr)
  • Working with the Sr. Program Coordinator, reviews agenda for
    • Open Meeting (includes students).
    • Closed Meeting (directors and staff only).
• May represents program at national recruitment meetings (AAMC, SACNAS, ABRCMS, other)
  • Works with program leadership to disseminate program outcomes (publications, presentations, posters).
• Maintains historical program data and statistics
  • Admissions.
  • Outcomes (Match, subsequent career data)
  • Other program data (attrition, change in PhD program interests, time to degree for PhD and combined degree, etc.).
  • Updates program outcomes data information in program website annually.
• Admissions:
  • Participates in initial application screen along with other Program Directors.
  • Works with Sr. Program Coordinator on screening process steps through which a candidate is considered for interviews.
  • Participates in MD/PhD Admissions Committee meetings (works with Sr. Program Coordinator to prepare slides, records outcomes of discussion).
  • Prepares admissions committee…