Comptroller

** Job Description
**** Department:
** Business Office
** General Statement of Job
** The Comptroller is responsible to oversee the college’s financial operations and directs all activities to carry out the functions of the Business Office and Cashier Office which include financial accounting and reporting, accounts receivable, accounts payable, cashiering/business services, payroll services, grants and contracts accounting, budget development and cash management. Analyzes financial information and prepares financial reports. Supervises and coordinates Business Office and Cashier Office functions to ensure compliance and accurate recording of transactions.
** Specific Duties and Responsibilities
***
* Essential Functions:

*** Provides financial information that is recorded in compliance with Generally Accepted Accounting Principles (GAAP), applicable accounting standards (GASB), Texas Higher Education Coordinating Board reporting requirements, National Association of College and University Business Officers requirements as well as various industry guidelines.
* Provide strategic leadership and direction to Business Office and Cashier Office functions.
* Maintains a financial reporting system that is in accordance with Texas State Statutes as prescribed by the Texas Education Coordinating Board.
* Provides financial reporting that will assist customers in assessing accountability in the use of financial resources, facilitates the evaluation of the college’s financial position, and helps measure the effectiveness of the college's services in accordance with the college-approved budget.
* Ensures that the internal control structure of the college provides management with reasonable assurance that assets are safeguarded against loss from unauthorized use or disposition; transactions are executed in accordance with management’s authorization and recorded properly.
* Ensures that the accounting for Federal Financial Assistance programs and other grants and contracts is in compliance with applicable laws and regulations.
* Ensures that existing policies and procedures for financial operations are enforced and comply with federal, state, and local laws and regulations.
* Ensures payroll transactions are recorded in accordance with approved budget, are processed accurately and timely, and reviews and approves payroll reports submitted to federal and state agencies.
* Supervises the Cashier/Business Office department and reviews financial transactions and entries that are posted to general ledger; reviews accounts receivable sub-ledgers with accountants and cashiers to ensure accuracy; ensures financial transactions are processed with proper internal controls and resolves other issues/problems related to the department.
* Develops the College’s proposed annual operating budget with input from appropriate personnel; monitors said budget throughout the fiscal year.
* Manages the cash for the college to achieve the highest return for invested funds and acts as liaison with the bank depository and investment advisor.
* Prepares monthly financial reports for the Board of Trustees, College management.
* Responsible for financial-related portions of the Board agenda, Board policies, and College procedures; prepares board meeting agendas as necessary.
* Implements and maintains a chart of accounts coding system that is consistent with fund accounting principles.
* Maintains general ledger, including accounting for debt service, taxes, investments, investments in plant assets, accounts receivable, accounts payable, revenue, and expenses.
* Ensures that unrestricted, restricted, auxiliary, endowment, loan, agency, and plant funds are accurately accounted for in accordance with guidelines and regulations.
* Coordinates month…