Campus Financial Operations Manager

This position oversees campus financial operations, internal controls, and business office staff while ensuring compliance with policies and sound financial practices. Supports procurement, grants, and other business functions to promote efficient and effective campus operations.

Salary $78,976.00

Classification Information

Classification Title

Classification Title Campus Financial Operations Manager

Job Code

Job Code 3025, 3525

FLSA

FLSA Exempt

Position Pay Grade

Position Pay Grade B/C 20

Position Type

Position Type Full-Time

Summary Statement

This position will support the director of business services by managing the daily operations of a campus business office, including overseeing the planning, development, implementation and maintenance of campus financial operations and planning. Positions reporting in to the campus financial operations manager may include the senior financial services analyst, financial services analyst, business services specialists, and business services support staff such as those directly servicing students and/or managing procurement.

Nature and Scope

An incumbent in position reports to the director of business services. All financial activity for the campus, such as accounts receivable and accounts payable, financial aid, education foundation accounts, Child Development Centers and Workforce Development and Community Education is channeled through the business office for approval; and transmission to the vice president for finance when necessary and recorded in the State’s accounting system.

This position will perform the reviewer function over the majority of routine financial activities, evaluate internal controls throughout the campus and monitor the campus internal accounts to ensure the campus is being the best stewards of public financial resources. The campus financial operations manager will also be responsible for performing other finance related duties and responsibilities as assigned, such as financial and procurement training and grant management.

Principal Accountabilities

An incumbent may perform any combination of the below listed accountabilities:

1. Assists in the preparation, monitoring, and analysis of the annual campus financial plan, ensuring alignment with institutional goals.

2. Manages fiscal reporting activities, including accounts payable/receivable, contract/grant budgets, and audits, ensuring compliance with college fiscal guidelines and the state budget and accounting manual.

3. Evaluates and monitors internal fiscal controls to ensure compliance with regulations, maintain financial integrity, and mitigate risks.

4. Oversees campus procurement, ensuring compliance with federal/state laws, and manages contract development, negotiation, and execution in collaboration with General Counsel.

5. Provides training and professional development on accounting, procurement, and fiscal responsibilities to enhance staff expertise and performance.

6. Supervises daily operations, mentors, and evaluates business services staff, ensuring high performance, accountability, and alignment with college policies.

7. Researches, compiles, and analyzes financial data for reports, special assignments, campus-wide, and college-wide budgets.

8. Works with campus and college-wide divisions to ensure consistent fiscal processes and best practices across departments.

9. Oversees compliance, administration, and reporting for significant grants, contracts, and special funds.

10. Acts as a liaison with external auditors, financial units, vendors, and internal stakeholders, providing expert fiscal guidance.

11. Ensures quality service delivery to internal and external customers, communicating effectively across diverse groups and cultures.

12. Provides technical guidance and fiscal expertise, participating in committees, strategic planning, and decision-making processes.

13. Performs other related duties as assigned.

Knowledge

Skills and Abilities

• Knowledge in Generally Accepted Accounting Principles ( GAAP ), governmental accounting, and financial administration best practices.
• Knowledge of applicable federal/state laws, rules, and regulations related to budgeting, grants, contracts, special funds, and mandated reporting requirements.
• Knowledge of policy development, implementation, and evaluation, as well as short- and long-term strategic financial planning.
• Knowledge using financial software, automated systems, and spreadsheets for data research, analysis, and reporting.
• Skilled in anticipating and resolving financial…