HR Operations Specialist San Francisco

Cahill Contractors is a majority family- and woman-owned general contractor that specializes in the construction of multi-family residential, education, hospitality, and other commercial projects. With offices in San Francisco, Oakland, and San Jose, Cahill works throughout the San Francisco Bay Area. Now in its fourth generation of family leadership, Cahill has been building lasting relationships and quality structures with integrity since 1911.

Cahill serves as a trusted partner to our clients, committed to their success from early in preconstruction through construction and beyond. Our employees take tremendous pride in their work and are consistently guided by Cahill's five core values:
Safety, Integrity, Commitment, Collaboration, and Continuous Improvement. Cahill is an Equal Opportunity Employer.

About the Role

We're looking for a Benefits & HR Operations Specialist to own the operational core of HR: our benefits programs, our compliance practices, and the systems that hold it all together. You'll be the go-to resource for employees navigating their benefits, the person who keeps us ahead of changing regulations, and the owner of the HR tools and data that help leadership make smart decisions.

If you enjoy the mix of people, process, and problem-solving, this role has a lot of room for you to make your mark.

What You'll Do

Benefits Administration

• Lead our annual open enrollment, from planning and vendor coordination through employee communication and follow-through
• Be the trusted first stop for employees with benefits questions, helping them understand and get the most from their coverage
• Support leave programs, including FMLA, parental leave, and disability, and guide employees through what can be stressful life events
• Manage relationships with benefits vendors and carriers, holding partners accountable for service and accuracy
• Benchmark our programs against the market and recommend improvements that keep our offerings competitive
• Process benefit changes throughout the year and support required annual filings and program reporting
• Partner with Accounting on the administration of our 401(k) plan

Compliance

• Keep Cahill's employment practices aligned with federal, state, and local laws, and flag changes before they become issues
• Own required postings and regulatory coordination across all the cities and states where we operate
• Maintain and update our HR policies and employee handbook
• Track compliance training and coordinate sessions as needs arise
• Conduct I-9 audits and handle employment verifications

HR Systems & Data

• Own our HR technology stack:
  Viewpoint (HRIS/payroll), Lattice (performance management), and Cypher (learning management)
• Keep data accurate and systems running smoothly
• Document and maintain HR's standard operating procedures so our processes are consistent

What You Bring

• 1-3 years of experience in HR, with hands-on exposure to benefits administration, HR compliance, or HRIS
• A sharp eye for detail and a strong sense of organization; you catch the things others miss
• Comfort with data: you can pull reports and spot trends
• Solid proficiency in Microsoft Office, especially Excel
• The judgment to handle sensitive and confidential information with discretion
• Strong interpersonal skills and a genuine interest in helping people
• The ability to manage competing priorities, adapt quickly, and work well across departments

Nice to Have

• Experience with HR technology (HRIS, benefit platforms, LMS and performance tools)
• Experience in construction or another project-based industry

Physical Requirements :
The physical requirements described herein are representative of those that must be met by the employee, with or without reasonable accommodation, to perform the essential functions of this job successfully.…