Leave of Absence; LOA) Specialist

For over 30 years, G&A Partners has been helping entrepreneurs grow their businesses, take better care of their employees, and enjoy a higher quality of life by providing proven HR solutions and technology. A growing, Houston-based professional services firm, G&A Partners is currently seeking a Leave of Absence (LOA) Specialist
to join its team at the corporate office or G&A satellite office, or in a fully remote setting
.

A competitive compensation and benefits package is available to include health benefits and 401(k), recognition awards and bonuses and the opportunity to work for a highly respected and award-winning company.

Summary

This position administers the coordination and execution of leaves of absence administration in support of the HR Services department. This includes all aspects of supporting clients and worksite employees with federal, state, personal, and employer-provided leaves of absence.

Reasonable Accommodations Statement:

To accomplish this job successfully, an individual must be able to perform, with or without reasonable accommodation, each essential function satisfactorily. Reasonable accommodations may be made to help enable qualified individuals with disabilities to perform the essential functions.

• Analyzes LOA requests for federal and state leave protected eligibility.
• Using independent discretion and decision making, evaluates leave requests to determine eligibility for all leave types and if multiple leaves can run concurrently or consecutively. Advises employers of options regarding leave designation and coordination. Assists them in implementing best practices, offering compliant leave options while considering, to the extent allowed under the law, their business needs.
• Approves or denies and communicates leave designations with worksite employees and client contacts proactively in writing, including multiple leave protections and how these will be applied in their specific situation.
• Provides necessary paperwork and documentation as required by applicable law (federal, state, and/or local) and G&A policy and client policy or practice. Works to avoid requesting duplicate or additional documentation being required of employee or healthcare provider by reviewing all documents and only requesting what is necessary.
• Advises employees and clients regarding various state wage replacement programs. Directs employees to resources to apply for as appropriate. Coordinates with other Benefits to facilitate ancillary offerings such as short-term and long-term insurance programs.
• Using independent discretion and decision-making skills, reviews paperwork from healthcare providers, employees, and client management to determine approval or designation of leave. Provides timely communication to all parties regarding appropriate designation
• Administers leave of absences in all appropriate systems (Prism, LOA admin) and informs other departments or G&A employees who are assigned to the client team about worksite employee’s leave status. Coordinates with Payroll, Benefits, and Risk departments for any intersecting activities relating to pay, benefits, and/or workers compensation.
• Advises clients in administering their paid or unpaid leave programs (personal, parental, maternity bereavement, etc.).
• Tracks time spent on client-facing tasks in company’s database.
• Documents work concurrently on LOA’s in a manner that would allow others to pick up the process seamlessly.
• Advises and educates clients on LOA practices and requirements. Obtain approval from client before denying any leave request. Be prepared to offer options and general practices to resolve unique requests.
• Escalates ADA, local (city/county), public health emergency or complicated leaves to Advisor.

Other…