Probation Clerk

Department:
Chelan County District Court Probation

Job Classification:

Full Time

FLSA Classification:

Non Exempt

Posted:
September 30, 2026

Chelan County District Court Probation 410 Washington St Wenatchee, WA 98801

SALARY PW07 STEP 2-4 $ 4,467.84-$4,880.45 LONGEVITY STEP 5-8 $ 5,102.36-$5,836.91

Participation in the Washington State Department of Retirement Systems (DRS) retirement program, with an optional deferred compensation program. Comprehensive benefits package including medical and dental insurance, plus County contributions to a Health Reimbursement Arrangement (HRA). Employees receive up to 11 paid holidays annually, additional floating holidays as provided by the applicable collective bargaining agreement, and monthly accrual of vacation and sick leave.

SUMMARY

The Probation Clerk provides clerical and administrative support to three probation officers and the probation director. This role involves handling sensitive legal and confidential documents, maintaining accurate and up-to-date case files, and ensuring the timely and precise entry of probation-related information into case management systems. Additionally, the clerk manages an assigned caseload. The role requires attention to detail, adherence to legal confidentiality standards, and the ability to interact professionally with diverse populations including defendants, law enforcement, judges, court staff, attorneys, and the public.

This role requires substantial on the job training and involves access to highly confidential information.

• Receives and reviews court-ordered referrals for supervised and unsupervised probation, restitution, deferred infraction, stipulation order of continuance, deferred prosecution, and offender education. Enters new cases and offender information into the Enterprise Supervision case management system and performs additional actions as required, based on case type or specific requirements.
• Gathers offender background information from Spillman, NCIC, AOC, JABS, OnBase, and other relevant computer systems as needed. Assigns cases to probation officers and schedules appointments accordingly. Checks offenders in for appointments, and ensures strict confidentiality in all matters.
• Examines legal documents submitted by court for adherence to law or court procedures. Prepare various notices and documents for court review and signature. Monitors case dispositions for compliance with court orders.
• Responds to inquiries from offenders, attorneys, judges, law enforcement, treatment agencies and the general public via telephone, mail, and in person.
• Monitors a caseload of bench supervision offenders by utilizing various criminal justice databases and documents all interactions. Prepares and files revocation petitions and other court-related correspondence as necessary. Creates referrals to external programs and tracks offender attendance. Oversees activities in the reception area.
• Receipts probation fees in person, over the phone, and on-line using credit card processing equipment and Enterprise Supervision electronic case management system. Reconciles cash drawer daily. Prepares and delivers daily revenue deposits to the Treasurer.
• Monitors a caseload of court-ordered restitution cases, establishes payment plans, and tracks compliance with financial obligations. Files violations for failure to pay restitution as ordered.
• Prepares and processes billing and collection accounts as directed. Files and scans documents as needed. Enters data into the County’s financial system for account payable and receivables.
• Closes files in the electronic case management system and assists with physical file handling, including labeling, storage, and shredding, in compliance with state regulations. Maintains, archive and destroys files pursuant to Washington State retention schedule.
• Monitors a caseload of court-ordered educational courses, such as Theft Awareness and Defensive Driving. Facilitates sessions, tracks attendance, and submits completion verifications to the court. Files probation violations in cases of non-compliance.

The listed duties are representative of typical task assignments in this classification and are not meant to exclude other assignments as the needs of the department grow or change.

This job has no supervisory responsibilities

To perform this job successfully, an individual must be able to carry out each essential duty effectively. The…