Legal Administrator

Description

Las Vegas, NV | Legal assistant | Legal department | Corporate legal | OEM compliance | Contract administration | Discovery | Records management | Automotive retail | Veterans encouraged to apply

• You're a detail-oriented legal administrator with experience supporting a corporate legal department or law firm -- you manage deadlines, records, and legal correspondence with the kind of accuracy and discretion that attorneys and paralegals depend on without having to check
• You're organized across multiple priorities simultaneously, you handle confidential information with sound judgment, and you know that in a legal department, follow-through isn't optional -- missed deadlines and misfiled documents have real consequences

Swickard Auto Group is a hospitality company that happens to sell and service cars. We believe the best guest experiences start with the best employee experiences. That's why we've grown to 40+ rooftops across the West Coast, Alaska, and Hawaii while maintaining a culture built on one simple idea:
do right by people, every time.

Our in-house Legal Department operates out of Swickard Shared Services in Las Vegas, supporting legal, compliance, and manufacturer relations across a multi-brand, multi-state dealership organization. The Legal Administrator is the operational backbone of the department -- managing correspondence intake and routing, OEM compliance calendars, contract administration, discovery coordination, and the records and tracking systems that keep the department's work organized, accurate, and on deadline.

This position does not provide legal advice.

• Support the day-to-day operations of the in-house Legal Department -- maintaining department workflows, intake processes, tracking logs, and status reports to support the timely completion of legal matters
• Maintain the manufacturer compliance calendar -- tracking OEM shop and audit schedules, program enrollment and certification deadlines, and required submissions, and sending reminders to dealership leadership and other company stakeholders
• Facilitate the intake, logging, and routing of legal correspondence -- including demand letters, notices, subpoenas, and service of process -- ensuring timely delivery to the appropriate attorneys and paralegals
• Administer and maintain OEM contract and franchise agreements within the company's contract management system and document depositories -- recording key terms, effective and expiration dates, renewals, and required notices, and routing agreements for signature and filing executed copies
• Coordinate and support discovery-related administrative tasks, including collecting documents from dealerships and departments
• Organize and maintain open-point and manufacturer application documentation -- assembling document packages and tracking submission deadlines as directed by company leadership
• Provide additional support to attorneys -- including calendar management, meeting coordination, and preparation of routine correspondence, reports, and documents for attorney review

• 4+ years of experience in legal administration, as a legal assistant, or in a related administrative role -- required. Corporate legal department or law firm experience strongly preferred
• Demonstrated experience managing legal calendars, deadline tracking systems, and legal records or document management systems -- required
• High school diploma or equivalent -- required. Associate's or Bachelor's degree in Business Administration, Paralegal or Legal Studies, or a related field, or a paralegal certificate preferred -- equivalent combination of education and relevant professional experience may be considered
• Contract administration experience preferred --…