Paralegal

The Office of the General Counsel ("OGC") is seeking an experienced and motivated paralegal to join a collegial legal team supporting the mission of Stanford University, a world-renowned institution at the forefront of education, research, healthcare, and innovation. This is an excellent opportunity to take on a broad and highly visible role within a collaborative legal office, working closely with attorneys on litigation, subpoenas and records requests, discovery, and a variety of legal projects for the university and its healthcare entities.

The ideal candidate will combine strong litigation and organizational skills with technological experience, sound judgment, initiative, and excellent interpersonal skills. The position involves the handling of confidential information and work on sensitive matters so a strong foundation of ethics and integrity is essential. The position offers a unique opportunity for professional growth and to help shape a developing function within the OGC.

Working across OGC and with departments throughout the university and healthcare entities, the paralegal will support attorneys, coordinate projects, and help develop efficient processes for managing legal matters. The successful candidate will serve as an important resource for e-discovery and legal technology as OGC expands its use of legal holds, e-discovery platforms, document collection and review tools, and case management processes.

This position is well suited to someone who enjoys variety, takes ownership, embraces new technologies, and is energized by opportunities to improve how work gets done.

Reporting to the Deputy General Counsel and Managing Attorney, the paralegal will provide litigation and project support to a team of university and healthcare attorneys.

This position requires residency in the Bay Area and in-office attendance at least three days per week. There may be a need for evening or weekend work.

• Assist attorneys with responses to requests for records and documents, including third-party subpoenas; criminal and grand jury subpoenas; search warrants from law enforcement; requests for information from government agencies (e.g., FBI, DOJ); and other legal requests for information.

• Serve as a primary point of contact for incoming and pending third-party subpoenas and requests for information.
• Maintain internal tracking of requests, deadlines, and response status and coordinate timely completion of responses.
• Liaise with departments and offices throughout the university to identify, collect, and organize responsive records.
• Review documents for relevance, privilege, confidentiality, and responsiveness; prepare privilege logs as appropriate.
• Redact personally identifiable information (PII) and other confidential or protected information as needed.
• Coordinate with records custodians to obtain declarations, verifications, and other materials required for productions.
• Bates-stamp productions, prepare affidavits of service, and ensure records are disseminated securely.
• Exercise sound judgment in identifying issues that require attorney review and promptly elevate questions or concerns.

• Provide broad litigation and case-management support to attorneys across a variety of matters.
  Organize and maintain detailed case files, litigation calendars and reports, deadlines, and key case information.
• Assist attorneys with discovery, document review, productions, and other litigation-related projects.
• Assist attorneys with preparation for mediations, depositions, hearings, and trial.
• Prepare executive summaries, chronologies, and other written case summaries and materials.
  Assist with e-filing in California state and federal courts.
• Conduct legal research using Lexis Nexis.
• Proactively monitor assignments, deadlines, and deliverables and communicate with attorneys regarding status, priorities, and potential issues.
• Identify opportunities to improve case-management processes and develop more efficient approaches to recurring work.
• Perform analysis of litigation and claims activity, outcomes, and related metrics to identify areas of heightened risk, support risk mitigation strategies, assess risk exposure and recommend process improvements.

• Serve as an internal resource and subject-matter specialist for e-discovery and related legal technology.
• Issue and oversee legal holds using the Exterro platform in collaboration with university departments and…