Legal Administrative Assistant - San Diego, CA

Robbins Geller Rudman & Dowd LLP is one of the world’s leading complex litigation firms, specializing in securities fraud and shareholder rights litigation. Our Firm has been ranked #1 in the ISS Securities Class Action Services Report for recovering the most monetary relief for investors and has obtained some of the largest recoveries in history, including:

• Enron – $7.2 billion (largest securities class action recovery)
• Household Int’l Inc. – $1.57 billion (largest ever following a securities fraud class action trial)
• Valeant Pharmaceuticals – $1.21 billion (largest pharmaceutical securities recovery)
• Am. Realty Cap. Props. Inc. – $1.02 billion (highest percentage of damages of any major PSLRA case prior to trial)
• United Health Grp. Inc. – $895 million (largest stock option backdating recovery in history)

Robbins Geller Rudman & Dowd LLP is seeking an experienced Legal Administrative Assistant to provide high-level administrative and litigation support to attorneys and paralegals in a fast-paced law firm environment. The ideal candidate will be comfortable independently managing multiple tasks, ensuring the seamless execution of legal operations, and providing support as needed.

• Format, edit, and finalize documents, including correspondence, memoranda, and standard legal documents, in accordance with the Firm’s formatting standards using legal-specific software
• Manage multiple attorney assignments and organize workflow to meet administrative and attorney needs
• Enter, proofread, and post attorneys’ time entries in compliance with Firm timekeeping policies
• Coordinate travel arrangements, including air, hotel, and ground transportation
• Process and monitor expense reports, reimbursements, expert invoices, and check requests
• Utilize audio/video platforms (e.g., Zoom, Teams) to schedule and manage meetings
• Coordinate conferences, meetings, and appointments (in-person and virtual), including conference rooms and catering per Firm procedures
• Handle complex, confidential, and time-sensitive information with discretion and accuracy
• Partner with the File Records team to create, review, and maintain electronic case files
• Perform additional administrative duties as assigned

Education:

High school diploma or equivalent required; associate’s degree preferred

Experience:

Minimum of 3 years of legal experience in a litigation environment, with a solid understanding of legal terminology

Litigation Knowledge:

• Ability to prepare Tables of Contents (TOC) and Tables of Authorities (TOA) in compliance with court requirements
• Familiarity with federal district courts rules and filing procedures

Technical

Skills:

• Proficiency in Microsoft Office Suite (Word, Outlook, Excel) in a Windows environment
• Experience with document management systems (e.g., Net Documents or similar), including strong document organization practices

Core Competencies:

• Strong time management skills with the ability to support four or more attorneys
• Excellent verbal and written communication skills
• Ability to maintain confidentiality and exercise sound discretion
• Proactive, self-motivated, and able to work independently
• Reliable with strong punctuality and attendance

Additional Qualifications (Preferred):

• Trial and deposition preparation experience

• Salary Range: $70,000 – $90,000 per year (depending on experience and qualifications)
• Comprehensive benefits program provided

Robbins Geller is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, religious creed, national origin, sex, gender, sexual orientation, marital status, pregnancy, childbirth or breast-feeding, age, physical or mental…