Events & Communications Coordinator; part-time

Job Title: Events & Communications Coordinator
Location
:
Chester County, PA (Hybrid: approximately 60% remote, 40% onsite at markets & events)
Schedule
:
Schedule varies based on event calendar and includes occasional evening and regular
weekend hours
, especially during peak season
Position Type
:
Part-Time (20 hours/week)

Growing Roots Partners strengthens our local economy, supports small businesses, and builds connection through the power of community. Through farmers markets, festivals, and public events across Chester County, we create vibrant gathering spaces where local businesses, food producers, artisans, and neighbors come together.

Our work brings some of the region’s most beloved community events to life while helping small businesses reach new audiences and communities experience lively, welcoming public spaces. From seasonal markets to large-scale festivals, Growing Roots Partners is committed to creating events that celebrate local entrepreneurship, foster community connection, and make Chester County a more vibrant place to live, work, and gather.

Growing Roots Partners is seeking a full-time Events & Communications Coordinator to support the planning, promotion, and execution of farmers markets, festivals, and community events across Chester County. This role is ideal for someone with experience in events and communications who is excited to contribute to a mission-driven organization that creates dynamic marketplaces for local businesses and artisans and brings beloved community events to life.

The Events & Communications Coordinator serves as a key representative of Growing Roots Partners, helping ensure that events run smoothly from early planning through onsite execution and post-event follow-up. This position blends logistics, operations, vendor coordination, and communications support, requiring someone who is organized, proactive, detail-oriented, and comfortable working both behind the scenes and in public-facing settings. This role is ideal for someone who enjoys both creative communications work and the fast-paced logistics of live events.

Support the planning, logistics, and execution of all Growing Roots events and farmers markets under the direction of a supervisor.

Research, recruit, and communicate with prospective vendors as needed for events and markets.

Manage incoming vendor applications, assist with jury and selection processes, and draft acceptance and follow-up communications.

Track and maintain vendor documentation, ensuring all required materials are complete and up to date.

Draft and distribute vendor logistics, event details, and pre-event communications with supervisor support.

Understand, communicate, and help enforce vendor and event policies.

Assist with event layout planning, placemaking, vendor maps, and site design.

Help develop and maintain event timelines, task lists, and internal planning documents.

Participate in planning meetings, take notes, and support administrative follow-up.

Coordinate with municipalities, police, public works, and emergency services regarding permits, safety, and event operations.

Help organize, procure, pack, and maintain event supplies before and between events.

Participate in the full event lifecycle for all Growing Roots events, from planning and promotion through onsite execution and post-event evaluation.

Onsite Event Operations

Provide active onsite support during markets and events to help ensure a safe, organized, and successful experience for vendors, guests, clients, and partners.

Follow event run-of-show documents closely and help keep event-day operations on schedule.

Anticipate onsite needs, solve problems as they arise, and proactively complete tasks throughout the event.

Assist with event setup, breakdown, and cleanup.

Represent Growing Roots Partners professionally and warmly in all interactions with vendors, community members, clients, and event attendees.

Distribute and help review post-event surveys for vendors, clients, and attendees where applicable, and support action planning for future improvements.

Communications & Promotions

Support communications and promotional efforts for Growing Roots events and farmers markets.

Assist with the creation and execution of content across digital and print platforms, including social media, websites, newsletters, and promotional materials.

Create, schedule, and manage content for Instagram and Facebook, including posts, Stories, reels, and…