Event Coordinator, Marketing ​/ Advertising ​/ PR

Cirrascale Cloud Services provides high-performance cloud infrastructure purpose-built for deep learning, generative AI, and large-scale AI inference workloads. We specialize in dedicated GPU cloud solutions tailored to the unique needs of startups, research labs, and enterprise AI teams. Our mission is to accelerate AI innovation by combining powerful hardware with white-glove service and flexible, custom-built environments.

The Event Coordinator will execute Cirrascale’s event program, including industry trade shows, sponsored conferences, partner events, executive dinners, webinars, and internal company events. Working under the direction of the Manager, Marketing and alongside the events lead, this role handles the logistics, vendors, and on-site details that make each event run smoothly, stay on budget, and produce measurable pipeline. The ideal candidate is a hands-on planner who enjoys logistics, stays calm under pressure, and takes pride in the details that make an event feel effortless to attendees.

• Support the events lead in maintaining the annual event calendar and researching trade shows, conferences, and sponsorship opportunities that reach Cirrascale’s target audiences in AI and enterprise infrastructure.
• Propose event goals, budgets, and success metrics for approval by the VP of Marketing, and track results against them.
• Manage approved event budgets, including card purchases, receipts, expense reports, invoice reconciliation, and variance reporting.
• Keep the team’s trade show process playbook current so timelines, vendor contacts, and checklists reflect how events are actually run.

• Own end-to-end logistics for trade shows and conferences, including booth space, registration, exhibitor services, shipping, labor, electrical, and lead retrieval.
• Coordinate booth design, fabrication, and graphics with the design team and outside vendors.
• Manage inventory, shipping, and storage of booth properties, signage, demo equipment, and swag.
• Serve as on-site lead for setup, show hours, and teardown, and travel to events as needed.
• Track speaking submissions, sponsorship deliverables, and show-related deadlines.
• Capture photos and short updates on-site for the marketing team to post, and collect proof of performance (photos, attendance, lead counts) for partner-funded events.

• Plan and execute Cirrascale-hosted events such as executive dinners, customer and partner receptions, roadshows, and hospitality experiences.
• Source venues, negotiate contracts, and manage catering, A/V, transportation, and on-site staffing.
• Coordinate invitations, RSVPs, and guest communications in collaboration with the sales team.
• Support planning and logistics for internal company events and team gatherings.

• Coordinate scheduling, speaker preparation, platform setup, and run-of-show for webinars and virtual events.
• Manage registration pages, reminder emails, and post-event recordings with the marketing team.

• Partner with the Marketing Coordinator on pre-, during-, and post-event campaigns, including email, social, and paid promotion.
• Coordinate staffing schedules, briefings, and travel for employees attending events.
• Ensure timely capture and upload of event leads into Hub Spot and hand off to sales for follow-up.
• Produce post-event recaps covering attendance, leads, spend, cost per lead, and pipeline per event, working with marketing operations.
• Maintain vendor relationships and keep an organized library of contracts, floor plans, and event assets.
• Other duties as assigned.

Bachelor’s degree in marketing, communications,…