Development Coordinator

Bagaduce Music | Blue Hill and Surrounding Coastal Maine

Hours:

15-25 hours per week to start

Reports to:

Executive Director

Start date:

Fall 2026, or as soon as filled
Final date to receive applications:
Applications reviewed as received; position open until filled

Bagaduce Music has been building a musical community on the coast of Maine since 1983. It started as a lending library that has grown to 240,000 titles which circulate around the world, and is now growing into a home for classes, ensembles, jams, and concerts. Our mission, at its simplest, involves helping people make, share, and enjoy music in Maine and around the world.

We are growing the organization program by program, without a giant endowment, rooted in the musical communities of central and coastal Maine. We look for capable, cheerful, hardworking teammates who care about their neighbors, work well without a manager over their shoulder, and treat this with the care of a fine craft. If you like being trusted to figure things out and get after it, you will feel at home here.

In our programs we teach fiddle, banjo, mandolin, guitar, ukulele, song crafting, and other group instrumental courses. The Belfast Community Chorus, the Trad Song Ensemble, the Belfast Spelmanslag, the Northern New England Ensemble and several other ensembles are our initiatives and a key part of our educational model. We run jam sessions, a concert series, workshops connected to the concert series, and are trying a pilot project called Music in the Schools.

We are a small staff with a helpful volunteer corps, and we’re in the middle of a strategic planning process that runs to our 50th anniversary in 2033.

This position exists to grow and steward the community of people who make Bagaduce Music possible: members, donors, sponsors, and grantmakers. You will partner with the Executive Director and Board to build a fundraising rhythm that fits the pace of our year, translate the music we make into stories that inspire support, and keep the relationships that fuel the whole operation warm and current.

This is a hands-on job at a small organization. You will manage our donor database, run our annual appeals, coordinate logistics for our fundraising events (including our summer benefit), write grants and grant reports, and make sure every gift is thanked promptly and personally. It is also a creative role: our story is not fully told yet, and you will help shape how we tell it to the people whose support keeps this work alive.

Own our membership program: renewals, upgrades, and welcome and thank-you communications.

Coordinate our annual appeal and year-end campaign, from list to letter to follow-up.

Support the Executive Director in cultivating major donors: research, prep, meeting scheduling, follow-through.

Manage tribute gifts, memorial gifts, and planned giving inquiries.

Build and maintain a grants calendar covering foundation, state, and government sources. Our grant program is small today and part of your job is to grow it.

Draft grant proposals and reports in partnership with the Executive Director.

Track deliverables, deadlines, and outcomes so we do what we said we would do.

Coordinate logistics for our summer benefit and other fundraising events.

Partner with the board’s development committee on event planning and stewardship.

Support sponsorship outreach and follow-through.

Administer our donor database in Little Green Light: gift entry, coding, list segmentation, and reporting.

Maintain accurate donor records and giving histories.

Prepare development reports for the Executive Director, the board, and our funders.

Own the support us section of our website.