Grants Manager

The Grants Manager is responsible for the strategic development, management, and stewardship of the organization’s foundation and corporate grant portfolio. This position leads the grant process from prospect research and application development through submission, award management, reporting, and funder stewardship.

Working collaboratively with program, finance, communications, and advancement staff, this role ensures grant opportunities align with organizational priorities and that applications, budgets, narratives, data, reports, and supporting documentation are accurate, complete, compelling, and submitted on time.

The Grants Manager serves as the primary point of contact for foundation and corporate funders and provides support to colleagues responsible for government grants. The position also provides backup support for donor database and stewardship functions.

• Actively participate in required meetings; provides pertinent information to the Leadership Team in decision-making processes, and implements administrative decisions in a positive supportive manner.
• Serves as a positive team member and works to contribute to a cohesive and supportive environment.
• Regularly attends key agency activities such as fundraisers and public events.
• Serves as liaison for assigned external and internal committee opportunities.
• Demonstrates leadership, critical thinking, teamwork, self-motivation and direction, organizational development and negotiations skills, strong oral and written communication, strong computer skills and resource development.
• Demonstrate ability to give and receive feedback.
• Demonstrates the ability to envision and implement change.
• Work collaboratively with diverse communities and communicates the mission and work of YWCA OKC.

• Manages and monitors assigned department expenses and the prevention of waste, fraud and abuse.
• Assists in identifying potential revenue generating opportunities (i.e., program fees, grants, etc.).

• Lead the identification, research, and evaluation of foundation, corporate, and other grant opportunities that align with the organization’s mission, programs, strategic priorities, and funding needs.
• Maintain a grant calendar tracking application and reporting deadlines, renewals, and other funder requirements.
• Coordinate with program, finance, and advancement leadership to assess funding opportunities, determine organizational fit, and establish grant development priorities.
• Write letters of inquiry, grant proposals, applications, concept papers, and related funder correspondence.
• Coordinate the collection of program narratives, organizational information, budgets, statistics, outcomes, and other supporting materials required for applications.
• Develop compelling proposals that clearly communicate community need, program impact, organizational capacity, and funding priorities.
• Coordinate internal review and secure required approval from the VP of Advancement & Sustainability and/or CEO prior to submission.
• Track application outcomes and maintain records of submitted, pending, declined, and awarded proposals.

• Serve as the primary staff contact for foundation and corporate funders throughout the grant lifecycle.
• Communicate grant requirements, restrictions, conditions, deliverables, and deadlines to appropriate internal stakeholders.
• Monitor grant implementation, expenditures, staffing requirements, deliverables, and compliance with approved budgets and award conditions.
• Maintain organized grant records, including applications, award agreements, correspondence, budgets, reports, and supporting documentation.
• Identify and address potential compliance issues or missed requirements in collaboration with appropriate staff.
• Lead the preparation and timely submission of interim, annual, and final grant reports.
• Coordinate with program and finance staff to gather information required for grant reporting.
• Assist colleagues with the administration and reporting of government grants, as assigned.

• Coordinate the collection, verification, and organization of program statistics and outcomes for grant applications and reports.
• Work with program staff to document program outcomes and impact.
• Ensure accurate, consistent, and reliable data is available for grant…