Administrative Assistant 2; PCN

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• Review, code and process all invoices and accounts payable.
• Calculate and enter semi-monthly and bi-weekly payrolls.
• Coordinate and arrange all staff and inmate travel.
• Review, approve and purchase inmate commissary items.
• Act as Hiring Manager for all job posting in the Neogov/ Workplace Alaska systems.

The Division of Institutions mission is to promote public safety. You will be a valuable member of a small team who accomplishes all administrative functions for the correctional center.

As a State of Alaska employee, you will be have health benefits (medical/dental/vision), employer provided life insurance with additional coverage available, and short term and long term disability options. Paid sick leave, vacation days and holidays. Leave accrual rates go up with numbers of years of service, the State offers retirement, Annunity and Deferred Compensation plans.

You will work in the administrative offices of the Ketchikan Correctional Center. Every day you will be utilizing computer programs, answering phones, and working with the public as well as inmates.

We are interested in candidates who possess some or all of the following position specific competencies:

• Adaptability: adjusts planned work by gathering relevant information and applying critical thinking to address multiple demands and competing priorities in a changing environment.
• Attention to Detail:
  Is thorough when performing work and conscientious about attending to detail.
• Oral and Written Communication:
  Expresses information (for example, ideas or facts) to individuals or groups effectively, taking into account the audience and nature of the information (for example, technical, sensitive, controversial); makes clear and convincing oral and written presentations; listens to others, attends to nonverbal cues, and responds appropriately.

Six months of entry-level technical experience in one or more administrative functional areas such as human resources, accounting, administration, and procurement. This experience includes work such as Administrative Assistant 1, Accounting Technician 1, Human Resource Technician 1, and similar classes with the State of Alaska or the equivalent with another employer.
OR
One year of advanced-level clerical experience. This experience includes work such as Office Assistant 2, Accounting Clerk, and similar classes with the State of Alaska or the equivalent with another employer.
OR
One year of post-secondary education from an accredited college (32 semester hours or 48 quarter hours equals 1 year)
OR
One year of any combination of post-secondary education, vocational education, and/or advanced-level clerical experience. (Three semester or four quarter hours of post-secondary education are equal to one month of experience; 150 hours of vocational education are equal to one month of experience.)

Examples of entry-level technical experience include:

• -Assisting in the preparation of reports reflecting the examinations made, discrepancies noted, and the corrective entries required for adjusting accounts. Assisting with the implementation of corrections.
• -Verifying the accuracy and completeness of accounting data and documents; determining the general ledger accounts, journals, and subsidiary accounts affected and the debit and credit entries to be made; determining the entries required to bring accounts into balance; preparing encumbrances, expenditures, adjustments, billings, and other transaction documents for the account; and maintaining records of transactions and current status of accounts.
• -Preparing standard and ad hoc reports; making periodic projections and analyzing trends; notifying supervisor of need for additional promotional efforts; and recommending additional promotional materials or methods to secure optimum enrollment.
• -Receiving supply requests, reviewing and approving for completeness and conformity to guidelines. Preparing and processing various documents such as purchase orders, delivery orders, and bid specifications.

Examples of advanced clerical experience include:

• -Reviewing complex or questionable applications or documents and searching files and…