Accounting Tech​/Tax Specialist

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Conducts all functions of sales, excise, and transient occupancy tax, resale certificates, non‑profit certificates, and senior citizen tax exemption certificates for the Finance Department. Works independently and performs accounting and administrative work in sales, excise, and transient occupancy tax, and business personal tax. Give general assistance to the public in person or by telephone on all other borough accounts, including other duties as assigned within Finance.

• Conducts all aspects of the Borough's sales, excise, and transient occupancy tax revenue collection, which includes receiving, processing and biashara filing all tax returns.
• Generate and mail monthly/quarterly tax returns to each merchant. Create and mail invoices on an as needed basis for penalty and interest or any overage/shortage as merchants report tax activity. Update and mail any unpaid invoices monthly.
• Assist business owners and the public by answering all questions related to the sales, excise, and transient occupancy tax code as it is intended in Title 4 of the Ketchikan Gateway Borough's code of Ordinance. Obtain legal opinions from the Law Department if needed.
• Research tax issues/problems and take appropriate corrective action.
• Merchant accounts – perform data entry to merchant accounts daily, reporting any monthly and quarterly activity, including but not limited to creating accounts for new merchants; discontinue/inactivate merchants; address changes to merchant accounts; correct any duplicate accounts and electronically archive all tax records. Reconcile daily returns with the computer‑generated data entry.
• Performs collections related activities and recommends actions such as filing of small claims, placement of liens, execution of payment agreements etc.
• Prepare payment agreements – upon written approval of the Finance Director, initiate and prepare an amortization schedule and all documentation for the payment agreement(s). Post and monitor all payment activity within the written schedule.
• Prepare delinquent accounts for collection – prepare all documentation for collections or civil/small claims. On an as needed basis, submit the documentation to the Borough Attorney’s office.
• Non‑registrants – generate and mail letters to all non‑registrants of sales, excise, and/or transient occupancy tax, comparing the State business license registers with the Borough's registrants. Review newspaper ads, including classified ads, various websites, and social media for new business/closed activity, mailing required registration information to all non‑registrants. On a seasonal basis, physically check the downtown business district for all new businesses for registration compliance.
• Balance cash drawer daily – balancing of the daily cash drawer from the previous day’s activity, keeping dual control of money received.

• Provides instruction to other employees of this or a similar job classification in all aspects of procedure and technique relating to the duties required by this job description unless such instruction requires a specialized certification which the employee doing the training does not have.
• Senior Citizen Tax Exemptions – upon application review and approval, issue tax exempt cards to qualified senior citizens, in accordance with the Ketchikan Gateway Borough Code of Ordinance, Title 4.50.240. Update and file the computer data reflecting all new registrants, deceased, лес relocated seniors.
• Inform the Assessment Department of new business registrants and new Senior Citizen Tax exemption registrants for the purpose of business personal tax requirements and/or property tax exemption status.
• Sales Tax Resale Certificates – on an annual or as needed basis, issue sales tax resale certificates to all qualified, registered sales tax merchants who are in compliance with current returns.
• Non‑Profit Tax Exemption Certificates – on an as needed basis, issue non‑profit tax exemption certificates to all qualified…