HR Assistant

To work alongside the Managing Partner and Senior HR Coordinator to support the HR processes in the business and support employees with HR related enquiries

To assist with the day to day operations of all the HR functions and duties within the practice.

To provide clerical and administrative support to the senior HR coordinator and management team.

To compile and update employee records.

Weavers Medical is a large practice spread across two locations, Kettering and Mawsley looking after almost 30,000 patients. The practice has a large clinical team comprising of GPs, practice nurses, HCAs, mental health practitioners and a paramedic. The clinical team is supported by a large administrative team.

Weavers Medical

JOB DESCRIPTION

Team
Management Support

Responsible t:
Managing Partner

Reporting to
Senior HR Coordinator

Location
Weavers Medical

Hours
20 hours per week

Contract Type
12 month contract - Maternity Cover

Main Purpose

To assist with the day to day operations of all the HR functions and duties within the practice.

To provide clerical and administrative support to the senior HR coordinator and management team.

To compile and update employee records.

Key Tasks

Recruitment

a) To place job adverts online and printed media as required from time to time.

b) To communicate with candidates about shortlisting, interviews and job offers.

Staff Induction and Training

To organise all staff training according to training requirements as directed by the senior HR coordinator.

To ensure all employed staff sign up for training sessions they need to attend.

To book rooms for training sessions as required from time to time.

To meet and greet trainers when they arrive for training sessions.

To issue training certificates as required.

f. To keep an up to date training log for each member of staff

Absence Management

a) To process all non-clinical holiday requests in line with the practice policy, referring to the senior HR coordinator as required.

b) To refer requests which fall outside of the policy to senior management.

c) To receive all telephone calls reporting sickness.

d) To assist with logging sickness absence as per the practice policy.

Starters and leavers

a) To disseminate induction programmes for all new starters

b) To assist the HR coordinator with pre-employment checks and documentation for all new starters.

c) To set up training logs for all new starters and ensure they complete their mandatory training within the required timescale

d) To ensure all practice uniform and equipment is returned on or after the last day of employment.

a) To help organise annual appraisals for all employed staff (excluding salaried GPs)

b) To issue notes of appraisal to staff member and ensure any actions are completed within agreed timescale

c) To help with organising 3 months appraisals for all new starters.

d) To take notes at appraisal meetings, ensuring these accurately reflect the discussion.

Other Admin Tasks

a) To file all HR documents and keep all staff records up to date

b) Administration cover for absences and help with extra-ordinary workloads.

c) Be generally involved in the administration of a small business.

Health & safety

The post-holder will assist in promoting and maintaining their own and others health, safety and security as defined in the practice Health & Safety policy, the practice Infection Control policy and published procedures. This will include:

• Using personal security systems within the workplace according to practice guidelines
• Identifying the risks involved in work activities and undertaking such activities in a way that manages those risks
• Making effective use of training to update knowledge and skills
• Using appropriate infection control procedures, maintaining work areas in a tidy and safe way and keeping them free from hazards
• Actively reporting health and safety hazards and infection hazards immediately when recognised
• Keeping own work areas and general / patient areas generally clean, assisting in the maintenance of general standards of cleanliness consistent with the scope of the job holders role
• Undertaking periodic infection control training (minimum annually)

Equality and diversity

The post-holder will support the equality, diversity and rights of patients, carers and colleagues, to include:

• Acting in a way that recognizes the importance of peoples rights, interpreting them in a way that is consistent with practice procedures and policies, and current legislation.
• Respecting the privacy, dignity, needs and beliefs of patients, carers and colleagues.
• Behaving in a manner that is welcoming to and of the individual, is non-judgmental and respects their circumstances, feelings priorities and rights.

The post-holder will participate in any training programme implemented by the practice as part of this employment, such training to include:

• Participation in an annual individual performance review
• Taking responsibility for own development, learning, and performance and demonstrating skills and activities to…