HR Officer​/HR Administrator

HR Officer / HR Administrator

Location:

Kettering, Northamptonshire - NN15 6JB

Salary: £(Apply online only) a day, based upon experience

Contract:

Full-time / Term-time + inset

Start Date:

ASAP Until Easter - with the potential to be extended

About the Role

We are seeking a highly organised and proactive HR professional to join our school and provide a comprehensive HR service that supports staff, leadership, and the wider school community. The successful candidate will play a key role in ensuring compliance with legislation, managing safer recruitment processes, and maintaining accurate staff records, while promoting best HR practice across the school.

Key Responsibilities

Legislation & Policy

Ensure annual legislative updates, including Keeping Children Safe in Education (KCSIE), are implemented and adhered to

Support staff and leaders with HR policies and procedures, including absence management and disciplinary processes

Keep up to date with current employment legislation and HR best practice

Recruitment & Leavers

Support safer recruitment processes across the school

Prepare and place job adverts and manage advertising options to ensure cost-effective recruitment

Upload application packs to My New Term , collate applications, and prepare shortlisting packs

Organise interview schedules and manage candidate correspondence

Complete all pre-employment and safer recruitment checks

Administer volunteer appointments in line with safer recruitment legislation

Produce HR documentation including contracts, offer letters, probation documentation, and leaver paperwork

Manage staff probation processes

Work with the Senior Leadership Team to strengthen the school's employer brand and presence

HR Administration

Maintain accurate and up-to-date staff records

Manage the Single Central Record (SCR) and DBS processes for staff, volunteers, and external agencies, liaising with the Safeguarding Lead and Headteacher as required

Complete and submit the annual Workforce Census

Update staff absence, holiday entitlement, and CPD records on SIMS, providing reports when required

Manage contract variations (e.g. maternity, paternity, flexible working), liaising with payroll providers and checking monthly payroll reports

Respond to staff HR queries, escalating complex matters to the external HR Advisor when appropriate

Organise new starter inductions and leaver interviews, sharing feedback with SLT

Monitor staff absence in line with policy, identifying trends and escalating concerns to the Business Manager

Track absence patterns and produce statistical reports

Manage health-related matters including medical certificates, occupational health referrals, and leave of absence requests

Administer staff wellbeing initiatives, including the annual flu vaccination programme

About You

Previous experience in HR administration, ideally within a school or education setting

Strong understanding of safer recruitment and safeguarding requirements

Excellent organisational skills and attention to detail

Confident communicator with the ability to handle sensitive information professionally

Competent IT skills, with experience using SIMS and My New Term  desirable

INDHBB