Systems & Operations Coordinator: Store Construction

The Real Estate & Construction Operations Coordinator maintains accurate and timely information across the systems used by our Store Planning, Real Estate, and Construction teams. Serving as the primary point of contact for day-to-day system information and processes, this role supports process completion, adherence, and cross-functional alignment.

• Convert projects and upload all required approval documentation.
• Create and maintain project schedules, partnering with cross-functional teams to align key dates before initial submission and update schedules as timelines change.
• Prepare and submit Capital Budget Requests (CBRs), ensuring estimates and approvals align, tracking approval status, escalating issues as needed, and updating systems upon approval.
• Partner with the Finance team to validate project details, financial accuracy, and alignment with the approved capital plan prior to submission.
• Review, submit, and upload approved People Soft budgets to ensure system accuracy and compliance.

• Run monthly reports and import/update project data as needed.
• Conduct ongoing audits to identify and resolve discrepancies between communicated project information and data reflected in Lucernex and other project management systems.
• Complete monthly Cost-to-Complete (CTC) reports for approximately 35 active projects.
• Set up and onboard new Lucernex users, including internal project team members and external vendors.
• Create Sphere XG projects based on weekly project status, reporting, and documentation updates.
• Perform bi-monthly project audits to ensure data accuracy, completeness, and compliance with established processes.

• Attend weekly New Project Pass meetings to support project intake and alignment.
• Participate in weekly bidding meetings, updating Lucernex user access, project dates, and related information as needed.
• Contribute to weekly project update meetings by sharing relevant project information, raising questions, and supporting issue resolution.
• Participate in bi-weekly team meetings to provide updates, collaborate on priorities, and support team communication.
• Monitor project KPIs, maintain project status visibility, and flag projects requiring review due to timeline risks, turnaround concerns, or urgent off-cycle requests.
• Partner with cross-functional partners to ensure consistent processes, requirements, and project information throughout the project lifecycle.

• ~70% Routine Administrative
  
  Activities:
  
  Execute recurring administrative tasks that support project management processes, reporting, data maintenance, system updates, and documentation management.
• ~20% Ad Hoc Project Support:
  Respond to project-related requests, answer stakeholder questions, assist with user setup, and provide basic system onboarding and training for new users.
• ~10% Process Review & Continuous Improvement:
  Identify process gaps, recommend enhancements, and support ongoing efforts to improve efficiency, accuracy, and consistency across project and system workflows.

• Strong attention to detail, with the ability to maintain accurate project data, documentation, and system records.
• Effective prioritization and time management skills, with the ability to balance multiple projects and deadlines based on urgency and business needs.
• Strong problem-solving and critical thinking abilities, including the ability to navigate ambiguity by applying established processes, standards, and business knowledge.
• Clear and proactive communication skills, with the ability to identify and escalating issues, communicate project needs, and address missing or misaligned information to prevent delays.
• Ability to adapt communication and support to different stakeholders, understanding varying partner needs while maintaining alignment to core processes and requirements.
• Growth mindset and continuous improvement focus, consistently seeking opportunities to enhance processes, streamline workflows, and improve information sharing.
• Strong self-management skills, including the ability to monitor workload, manage competing priorities, and proactively seek support when needed.
• Collaborative and customer-focused approach, with a commitment to building strong partnerships across teams and supporting successful project execution.

Abercrombie & Fitch Co. is a global, digitally led omnichannel specialty retailer of apparel and accessories catering to kids through millennia ls…