Operations Coordinator; PT

Experience Travel Operations Coordinator (PT)

Join to apply for the Experience Travel Operations Coordinator (PT) role at Cliff Drysdale Tennis

Cliff Drysdale Tennis and Peter Burwash International is seeking a part‑time Experience Travel Operations Coordinator to support the Experience Sales Team with day‑to‑day operational logistics and administrative coordination.

• Coordinate staff travel logistics (airfare, ground transportation, car rentals).
• Schedule staff meetings and prepare meeting materials.
• Collect, organize, and track staff expense reports; submit payroll requests for camp and event staff.
• Manage event registrations; monitor and oversee guest questions; direct event‑specific inquiries to the appropriate event lead.
• Coordinate on‑site and pre‑event logistics (grocery orders, goody bags, trophies, other supplies).
• Assist with maintaining and updating the Team Captain database; support custom camp and event confirmation communications.
• Prepare, compile, and update confirmation PDFs and related documentation; develop and maintain confirmation templates.
• Assist with expense report tracking and reconciliation; enter invoiced amounts into estimated room reports.
• Support marketing efforts related to confirmations, templates, and event materials; manage internal marketing requests.
• Support website content for events, camps, and experiences; manage leads and opportunities within Salesforce.

• Collaborative team player with positive energy, flexibility, and a solutions‑oriented attitude.
• Strong organizational skills with exceptional attention to detail.
• Ability to manage multiple tasks and deadlines independently.
• Excellent written and verbal communication skills.
• Comfortable working with databases, spreadsheets, and document management.
• Preferred experience with event operations, travel coordination, or administrative support.
• Professional, service‑oriented mindset aligned with delivering high‑quality guest experiences.

• Seniority level:
  Entry level
• Employment type:
  
  Part‑time
• Location:
  
  Miami, FL
• Salary range: $80,000.00–$92,000.00

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