Detention Records Assistant

Detention Records Assistant – Florida Keys Sheriff, Key West Detention Center

Base pay range
: $48,910.00/yr

Shift
: 8 hours per day, no holidays

Employment type
:
Full‑time, Entry level

• Files a variety of reports, forms, and records
• Fills out forms, logs reports, and performs copying as necessary
• Prepares paperwork from arrest folders
• Updates mug‑shot books and other records
• Classifies reports for Uniform Crime Reporting to ensure proper coding
• Enters and retrieves data from the Criminal Justice Information System (CJIS) and the Florida and National Information Systems (FCIC)
• Cross‑references subjects concerning warrants and extradition data
• Processes warrants, incident and accident reports and expunges criminal arrest data as necessary; checks forms, records, and reports to ensure information is correct and complete
• Maintains file card references
• Ensures inmates attend first appearance in a timely manner
• Ensures inmates entering the facility have regulation uniforms
• Maintains archive files
• Deposits inmates’ monies
• Stores, inventories, receives, and releases inmate property
• Manages the Property/Mail Room Log
• Coordinates the receiving or releasing of inmate property
• Assists in the processing and distribution of inmate uniforms and supplies
• Ensures that inmate property and money are securely stored
• Coordinates visitations between inmates and visitors
• Answers telephone and provides other clerical support as directed
• Assists in training other Records Assistants and monitors data entries for completeness and accuracy as required
• Performs related work as required

• High school diploma or equivalent
• Sufficient office experience with record keeping and data entry, including operation of data entry devices, keyboards, duplicating machines, etc.
• Experience with data terminals and operating standard office equipment (typing speed of at least 25 wpm)
• Ability to read, follow instructions, and alphabetize codes numerically, rank, sort and batch
• Knowledge of office practices, procedures, and correct English usage
• Knowledge of filing and basic record keeping
• Required to obtain the Florida Department of Law Enforcement (FDLE) National Criminal Information Center / Florida Criminal Information Center (NCIC/FCIC) certification
• Ability to locate, collect, or derive information before acting; work independently under general direction of Records Director or Supervisor
• Ability to lift up to 50 pounds and operate keyboard devices or visual display terminals for long periods
• Awareness of hazards related to airborne and blood‑borne diseases and other environmental exposures common to detention facilities

The Monroe County Sheriff's Office does not discriminate on the basis of race, color, national origin, sex, religion, age, or disability in employment or the provision of services.