Senior Contract Administrator​/Animal Control

## Senior Contract Administrator/Animal Control Apply:
Key West, Fl:
Full time:
Posted Today:
R1742

Join a workforce where innovation and teamwork provide support to the community and citizens of Monroe County.
** Compensation:**$88,906.50 - $
*
* Job Description:

** The primary function of this position is to perform highly specialized administrative work in support of the Facilities Maintenance Manager and other department supervisors. The Senior Contract Administrator manages the office's daily operations and performs specialized contract administration duties for Facilities Maintenance and other County departments, as required. Primary responsibilities include preparing, executing, and managing contracts for Facilities Maintenance and Animal Control.

** ESSENTIAL JOB FUNCTIONS
*** Oversees the contract process for Facilities Maintenance from solicitation through execution.
* Reviews, prepares, manages, and amends department contracts for compliance with legal requirements and County policies, including Requests for Proposals (RFPs), Requests for Qualifications (RFQs), agenda items, change orders, and related documents.
* Analyzes contractual requirements, special provisions, and legal terms and conditions to ensure compliance with applicable laws, regulations, County policies, and department procedures.
* Drafts contractual supporting documents, including complex amendments, letters, addenda, and other documents to existing master agreements.
* Conducts pre-bid meetings, Contract Selection Committee meetings, and other meetings related to the contract process.
* Develops, updates, and improves standardized contract and bidding forms.
* Monitors expiration dates of Facilities Maintenance contracts and initiates renewals or RFP, RFQ, or Request for Bid (RFB) processes to replace contracts not eligible for renewal.
* Prepares, reviews, and monitors agenda items for inclusion on the monthly Board of County Commissioners (BOCC) agenda.
* Ensures all required department heads complete their reviews before contracts are placed on the BOCC agenda for approval.
* Coordinates with staff to ensure contracts are promptly executed and delivered to contractors.
* Monitors compliance with the terms of Facilities Maintenance contracts and leases and advises the Facilities Maintenance Manager of any problems or issues.
* Coordinates with the Finance Department and appropriate staff to determine contract compliance.
* Tracks all contracts, including amendments, investigations, settlement input, payments, and coordination with the Clerk of Court, Finance Director, and Legal Department.
* Develops and maintains a monitoring database detailing contract dates, terms, and deliverables.
* Confirms that contract deliverables, including required inspections and reports, are performed and documented, and coordinates with Facilities Maintenance Area Supervisors on any issues identified.
* Coordinates with contractors and Facilities Maintenance Area Supervisors on routine inspection and maintenance schedules.
* Ensures Certificates of Insurance are current and approved for all contracts.
* Ensures new vendors are properly registered with Monroe County.
* Reviews and monitors Animal Control contracts for compliance with legal requirements and County policies, including amendments, investigations, settlement input, payments, and coordination with the Clerk of Court, Finance Director, and Legal Department.
* Reviews payment requests and receivables to ensure contractual compliance and adherence to the schedule of values.
* Processes purchase orders, payment applications, invoices, change orders, and related documentation.
* Enters invoices and supporting documentation into the County's work order database.
* Tracks annual spending for each contract to ensure expenses do not exceed the maximum contract value and notifies the Facilities Maintenance Manager of any issues.
* Prepares invoices for utility reimbursements in accordance with applicable Interlocal Agreements and tracks reimbursement revenue.
* Examines departmental contractual budgets and reviews financial reports to prepare the annual budget for Facilities Maintenance contracts, which is submitted to the Facilities Maintenance Manager for inclusion in the department's annual budget request.
* Prepare annual budget for Animal Control Contracts
* Advises department personnel on contract terms, budgets, and requirements, and responds to department requests for information on Facilities Maintenance and Animal Control…