Director, Office President

Position: Director, Office of the President

Description

General Description:

This position is highly responsible and performs advanced administrative work in assisting the College's President in coordinating the work of the President's office. Work is performed under the supervision of the President.

Examples of Duties

Essential Job Duties:

Administers policies as directed and within the scope of responsibility.

Relieves the President of office details. Acts as liaison when directed, between the President's office, college departments, employees, and the public.

Transmits orders and instructions to staff and others with the authority of the President.

Supervises and coordinates work in the President's office, including special activities and assignments as designated by the President such as the annual commencement.

Compiles and analyzes data as a basis for administrative decisions.

Maintains detailed and specialized records within the President's office.

Assists in budget preparation and maintains control of budget expenditures.

Coordinates Board of Trustees meetings by securing information and back-up material for the agenda, composes, and records agenda, takes minutes, transcribes, and documents minutes for distribution.

Serves as liaison to the Board and maintains all records for permanent Board files.

Serves as liaison between the President's office and the Governor's Office and legislators as directed.

Responsible for the review of policies and procedures pertinent to the President's office.

Coordinates the President's Office's efforts, activities and responsibilities regarding accreditation and reaffirmation.

Handles travel arrangements for the President and Board of Trustees.

Handles all incoming mail, answers correspondence, reviews outgoing mail and maintains pending file for follow-up.

Serves on various committees and organizations as directed.

Maintains accessibility, as much as possible, via cell phone for business purposes.

Attends training as directed.

Assists on all College recruitment & retention efforts as appropriate.

Required to attend Fall and Spring Graduation/Commencement ceremonies and assist CFK (College of the Florida Keys) with its preparation.

Additional duties as assigned.

(These essential job functions are not to be construed as a complete statement of all duties performed. Employees will be required to perform other job-related marginal duties as required.)

Qualifications

Knowledge, Abilities, and Skills:

• Knowledge of College mission, policies, procedures, and services.
• Knowledge of the procedures involved in the President's office.
• Knowledge of the methods and practices used in office management.
• Ability to explain rules, regulations and policies as directed.
• Ability to use mature and appropriate judgment
• Ability to maintain confidentiality in accordance with established college policy.
• Ability to establish and maintain effective working relationships with employees and the public.
• Able to transcribe verbal dictation.
• Ability to communicate verbally and in writing.
• Ability to perform basic math calculations.
• Ability to access, input and retrieve information from a computer.
• Ability to use common business applications for computing
• Understanding of, and commitment to, Equal Access/Equal Opportunity.

Education and Qualifications:

• Bachelor's Degree in a related field from an accredited institution, required.
• Five (5) years of high-level executive assistance experience in a responsible capacity required.

(A comparable amount of training, education, or experience can be substituted for the minimum qualifications.) Licenses, Certifications, or Registrations:

• Florida Notary Public.

Physical Skills:

• None

Environmental Conditions:

• Works inside in an office environment.

(Reasonable accommodations will be made for qualified individuals with a disability.)Supplemental Information Supplemental Information Please submit all materials online . Contact the Office of Talent Acquisition, Development, and Accountability at hr or  if you need assistance. Employment Consideration Requirement: Completed CFK application, cover letter, resume, and post-secondary transcripts as applicable (unofficial and/or copies are acceptable, but must provide official transcripts within 30 days of employment).

Please Note: Transcripts from non-U.S. colleges and universities will require a U.S. academic equivalency evaluation from a credential evaluation service recognized by the U.S. Department of Education. Please visit https://(Use the "Apply for this Job" box below). or  for more information. E-Verify Notice of…