Admin Executive Assistant

About the Role

We are seeking a professional, organized, and proactive Executive Assistant to provide administrative and organizational support to senior management. The ideal candidate will be fluent in both Arabic and English, possess excellent communication skills, and be comfortable managing multiple priorities in a professional business environment.

• Manage calendars, appointments, and meeting schedules.
• Coordinate internal and external meetings.
• Attend meetings, prepare agendas, and take accurate meeting minutes.
• Follow up on action items and ensure timely completion.
• Draft emails, letters, reports, and presentations.
• Coordinate local travel arrangements and occasional business trips.
• Maintain organized records, files, and documentation.
• Liaise with clients, suppliers, government entities, and business partners when required.
• Conduct basic research and utilize AI tools such as ChatGPT to improve productivity and efficiency.
• Handle confidential information with discretion and professionalism.
• Provide general administrative and executive support as required.

• Minimum 2 years of experience in an Executive Assistant, Personal Assistant, Administrative Assistant, or similar role.
• Fluent in Arabic and English (spoken and written).
• Excellent communication and interpersonal skills.
• Presentable, professional, and well-organized.
• Strong attention to detail and ability to multitask.
• Proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint).
• Basic knowledge and practical use of AI tools and digital productivity platforms.
• Familiarity with Saudi business culture and professional etiquette.

• Experience supporting senior executives, business owners, or company leadership.
• Experience coordinating meetings, travel arrangements, and business events.
• Valid Saudi driving license is a plus.