Executive Secretary; Reporting to CEO

Avensys is a reputed global IT professional services company headquartered in Singapore. Our service spectrum includes enterprise solution consulting, business intelligence, business process automation and managed services. Given our decade of success, we have evolved to become one of the top trusted providers in Singapore and service a client base across banking and financial services, insurance, information technology, healthcare, retail and supply chain.

We are currently looking to hire an Office Manager/Secretary

Location:

Khobar, Saudi Arabia (onsite)

Key Responsibilities:

• CEO’s Strategic Support:
  Orchestrate end-to-end schedule (travel, meetings, conferences), gate communications, represent CEO in select meetings, and deliver crisp meeting minutes.
• Document & Workflow Excellence:
  Draft CEO correspondence, manage sensitive documents (faxes, mail, checks), and support presentation/prep for hiring, approvals, and admin tasks.
• Office Operations:
  Maintain supplies inventory, ensure equipment functionality, and optimize admin policies.
• Cross-Functional Collaboration:
  
  Liaise with external partners and internal teams (Project, Procurement, Sales, Finance, HR) to streamline workflows.

Required Skills:

• 3+ years supporting C-suite/executives (tech or fast-paced industry preferred).
• Mastery of calendar management, document control, and stakeholder communication.
• Proactive problem-solver who anticipates needs and drives efficiency.

You will be remunerated with an excellent base salary and entitled to attractive company benefits. Additionally, you will get the opportunity to enjoy a fun and collaborative work environment, alongside a strong career progression.

Avensys is an equal opportunity employer and is committed to diversity and inclusion. Applicants receiving consideration for employment will have no discrimination on the basis of any protected characteristic.