Executive Secretary

Role

Description:

This is a full-time, on-site Executive Secretary role based in Dammam. The Executive Secretary will provide high-level administrative support to senior leadership, including managing calendars, scheduling meetings, coordinating travel, and preparing correspondence and reports. The role includes organizing and maintaining confidential records, handling incoming and outgoing communications, and supporting the preparation of presentations, agendas, and minutes for internal and external meetings.

The Executive Secretary will liaise with stakeholders, partners, and visitors, ensuring professional customer service and smooth office operations. The role also involves following company policies, supporting special projects, and proactively identifying improvements in administrative processes.

Qualifications:

• Candidates should possess strong clerical skills, including document management, filing, data entry, and office organization.
• Candidates should possess excellent communication skills, including professional written and verbal communication in
  Arabic &
  English
  .
• Candidates should possess experience in company secretarial work, such as preparing agendas, drafting minutes, and maintaining official records.
• Candidates should possess proven executive administrative assistance experience, including calendar management, travel coordination, and support for senior leadership.
• Candidates should possess customer service skills, with the ability to interact courteously and effectively with internal and external stakeholders.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and familiarity with digital collaboration tools.
• Strong attention to detail, time management, discretion in handling confidential information, and ability to prioritize multiple tasks.
• Relevant diploma or bachelor’s degree in Business Administration, Office Management, or a related field; prior experience in a corporate or investment