Contracts Administrator

Job Summary

We are seeking a detail-oriented and experienced Procurement Control Specialist to join our team in Saudi Arabia. The ideal candidate should be a Mandarin and English speaker (preferably a Chinese national) with prior experience in Chinese enterprises. This role focuses on the end-to-end management of procurement contracts, schedule tracking, reporting, and compliance control.

Key Responsibilities 1. Contract & Order Management (合同订单管理)

• Manage the full lifecycle of Purchase Orders (PO) and Subcontracts from issuance to closure.
• Monitor order status to ensure terms and conditions are met by vendors and subcontractors.

2. Change Management (合同变更管理)

• Handle contract variation orders (VOs) and amendments.
• Evaluate claims and negotiate changes in scope, price, or schedule with suppliers to protect company interests.

3. Procurement Planning & Scheduling (采办计划编制与维护)

• Develop and maintain the Master Procurement Schedule in alignment with the overall project timeline.
• Identify critical path items and update the procurement look-ahead plan regularly.

4. Progress Tracking & Coordination (采办进度跟踪与协调)

• Act as the focal point for expediting; track manufacturing, inspection, and delivery progress of materials/equipment.
• Coordinate internal technical queries and external vendor responses to ensure no delays in the supply chain.

5. Reporting (采办周报、月报编制)

• Compile and issue accurate Weekly and Monthly Procurement Progress Reports.
• Analyze data to visualize progress, highlighting areas of concern and recovery plans.

6. Data & Ledger Management (采办台账管理)

• Establish and maintain the Procurement Status Register (PSR) / Procurement Log.
• Ensure all procurement documentation and ledgers are up-to-date and audible.

7. Compliance & Risk Management (合规与风险管理)

• Ensure all procurement activities comply with company policies and local regulations.
• Identify potential supply chain risks (commercial or schedule-related) and propose mitigation strategies.

Skills Requirements

• Nationality/
  
  Location:
  
  Chinese national currently based in Saudi Arabia (Transferable Iqama preferred) or willing to relocate.
• Language: Native Mandarin and professional proficiency in English (Written and Spoken).
• Experience:
• Minimum [X] years of experience in Procurement, Contract Administration, or Project Control.
• Previous experience working with Chinese Enterprises (SOEs) or international EPC projects is highly preferred.
• Skills:
• Proficient in MS Office (especially Excel and PowerPoint).
• Knowledge of ERP systems (e.g., SAP, Oracle) is a plus.
• Strong communication and coordination skills.

#J-18808-Ljbffr