Vendor Registration & Tendering Officer | Relocation to Saudi | SAR Salary

About the job Vendor Registration & Tendering Officer | Relocation to Saudi | SAR Salary

Relocation to Saudia

About the client:

Hiring for a group of companies that spans its verticals into multiple domains, including Contracting, Media & Communications, Real Estate, Equipment Rentals, Engineering, Travel and Tourism, etc.

A specialized role focused on vendor registrations, tender submissions, Document control, and compliance for recruitment, manpower supply, heavy equipment rental, and material supply services.

Role

Summary:

He will be responsible for managing all vendor registrations, prequalification submissions, and tendering activities for the Company, specializing in overseas recruitment, supplementary manpower, heavy equipment rentals, and industrial/ material supply. The role ensures the company is fully registered, compliant, and eligible to participate in tenders with major Saudi clients across Oil & Gas, EPC, Civil Construction, Facilities Management, Industrial Services, and Government entities.

• Complete and maintain vendor registrations with major Saudi clients such as Saudi Aramco, SABIC, Ma'aden, SWCC, SEC, NEOM, Royal Commission, PIF entities, EPC contractors, government procurement portals (Etimad) and private networks Suppl Hi, Achilles, SAP Ariba, etc.
• Upload and update company documents including CR, Chamber, Zakat, GOSI, Saudization certificates, financials, manpower capability lists, equipment lists, HSE/QA manuals, and project references.
• Track renewal dates, compliance requirements, and portal updates. Maintain a master database of vendor codes, portal credentials, and registration statuses.

• Review tender invitations and RFQs related to:
  • Overseas recruitment services
  • Supplementary manpower supply (hourly/monthly)
  • Heavy equipment rental with operators
  • Material supply (industrial, oilfield, construction, tools, consumables)

• Prepare technical bid documents including:
  • Company profile
  • Recruitment capability
  • Manpower availability lists
  • Equipment fleet details
  • Material supply capability
  • HSE/QA certifications
  • Past performance and project references

• Coordinate with finance to prepare commercial bids, pricing sheets, BOQs, manpower rates, equipment rental rates, and supply quotations.
• Upload tender submissions on portals such as Aramco SAP Ariba, Etimad, NEOM, RC, Ma'aden, EPC contractor portals, etc.
• Maintain a tender tracker for submitted, ongoing, and awarded bids.

• Ensure all company documents meet Saudi regulatory and client-specific compliance standards.
• Coordinate with Business Development, HR, Recruitment, Operations, and Finance to collect updated certificates and supporting documents.
• Verify the accuracy of manpower lists, equipment lists, and material supply capability documents before submission.

• Communicate with procurement, vendor management, and tendering departments of major clients.
• Respond to clarifications, additional document requests, and compliance queries.
• Follow up on vendor approvals, tender evaluations, and prequalification results.

• Work closely with the Business Development team, Recruitment team, Manpower Operations team, Heavy Equipment, and Material Supply teams to ensure accurate tender submissions.
• Provide weekly reports on vendor registration status, tender progress, and upcoming deadlines to the reporting manager.
• Maintain organized digital records for audit and compliance purposes.

• Minimum 3–5 years of experience in Saudi Arabia in vendor registration and tendering roles.
• Strong knowledge of Saudi procurement systems and government portals (Etimad, Ariba, NEOM, RC, Ma'aden, SEC, SWCC, EPC contractors)
• Experience in overseas recruitment, manpower supply, heavy equipment rental, or material supply is mandatory.
• Proven experience preparing technical and commercial bids for service-based tenders.

• Vendor registration expertise across major Saudi clients.
• Strong tendering and bidding experience for service contracts.
• Excellent…