Procurement specialist Job Khobar area,Eastern Province Saudi Arabia,Supply Chain/Logistics

Position Summary:

The Procurement Officer is responsible for executing all activities related to the procurement and delivery of materials, supplies, capital tools and services for RETAL Projects under construction and modification processes

At the same capacity, RETAL procurement specialist is responsible of the solicitations authorization and verification processes according to the issued RFP or RFQ or direct purchasing requests in alliance with the nature and policy of the required purchase.

This can be achieved by:

Aligning Purchasing activities and practical execution to the set polices very strictly
Possessing the correct information of the Items and/or Services specification and market trend prices
Possessing the required extensive knowledge of local and international laws enabling legal processes and compliance
Establishing and maintaining excellent professional relationships with local and offshore suppliers and vendors
Identifying costs, fees, and collaterals required to complete the purchasing process with the most cost-efficient indicators

Primary

Duties & Responsibilities:

Black (Strategic Planning):

Works with the Head of Procurement to deliver procurement policies, procedures and systems including order processing, order status tracking and delivery.

Articulates the Retal mission, vision, objectives within the Purchasing and Contracts Function, to align all procurement activity to the requirements of the overall business plan.

Coordinates with the Finance function in regards of procurement decisions in order to become familiar with best practices for improvement in cost-effectiveness and cash flow.

Blue (Revenue Generating):

Process purchase requisitions / orders within purchasing authority

Conducts all purchasing related activities such as order placing, receipt of goods, variance monitoring,

Invite, assess, and award/recommend supplier tenders, bids, quotations, and proposals

Establish and negotiate contract terms and conditions, and maintain supplier relationships

Implements and ensures adherence to corporate procurement strategy, policies and procedures

Prepare and maintain purchasing records, reports and price lists

Work with internal and external stakeholders to determine procurement needs, quality, and delivery requirements.

Assist in the development of specifications for equipment, materials, and services to be purchased

Establishes and maintains a strong business relationship with Subcontractors and Suppliers

Reviews, consolidates and processes procurement requests received from requesting sites using the appropriate procurement method (Direct Purchasing, RFQ, RFP, …etc.) depending on the nature of the requested item/service, its value, category, …etc., and in accordance with applicable procurement policies

Administers contract performance, including delivery, receipt, warranty, damages and insurance

Administers the preparation and issuance of Purchase Orders (PO’s), Requests for Quotations (RFQ’s), Requests for Proposals (RFP’s) and all relevant documents.

Monitors supplier and subcontractor performance in accordance with schedule commitments, contractual requirements and quality standards.

Reconcile or resolve value discrepancies

Coordinates, with the Inventory and site Managers the delivery of materials/ equipment in coordination with requesting department/ projects/ sites, and tracks and expedites delivery of items and materials directly with supplier to the requesting site, as applicable.

Comply with and maintain knowledge of applicable rules, legislation, regulations, standards, and best practices

Address staffing resource needs and supervise purchasing clerks

Develop and maintain constructive and cooperative working relationships with colleagues and management

Obliged for full compliance and falls in the limits of the policies and regulations pertaining to Loss prevention and fraud control at all times and for all details and aspects of this function.

Red (Support Services):

Liaises with corporate strategic procurement with matters related to supplier performance to assist in maintaining an up to date a comprehensive vendor base and preferred suppliers list, and manage key vendor relationships…