Finance Administrator - FTC

Your reason for being here…

Everyone has a purpose here at DRPG, and yours is to make sure it’s smooth sailing for both our people and our clients when it comes to all things finance.

You’re an organisational superstar and a champion of efficiency. You love it when everything is in its place and all tidied away. You work hard to keep it that way, no matter what challenges you face.

You’re a whizz when it comes to numbers and analytics, and you have plenty of experience keeping accounts and data in order. You have a keen eye for detail and are always looking for ways to streamline and automate processes using new technologies. You’re confident interrogating information and ask questions to get the best outcome.

Our philosophy here at DRPG is ‘anything’s possible’, so you will need to be on board with this, going above and beyond.

You’ll start by getting hands‑on with our day‑to‑day finance processes across Accounts Payable and Accounts Receivable, building a deep understanding of how things work in practice. From there, you’ll be expected to spot opportunities to improve, streamline, and automate processes, working in collaboration with our Accounts Payable Manager and Management Accountants, reducing manual effort and increasing efficiency over time.

• Day to day, you’ll be supporting our Management Accountants for DRP UK with management of our Purchase Ledger and Sales Ledger
• We’re looking for someone with a good level of experience in all financial processes, including:
• Processing purchase invoices and employee expenses (you always check for receipts!)
• Preparing manual bank payments, transfers, overseas and BACS payments, and reconciling bank payments
• Reviewing our accounting system to ensure no system errors have occurred and all purchase invoices have the necessary approval for payment
• Reviewing creditor’s ledger and reconciling to supplier statements, plus investigating and actioning items which show as discrepancies
• Reviewing foreign exchange differences and reconciling balances
• Being forward thinking, and having a good grasp of AI opportunities to help identify where processes could be automated to reduce manual workload
• Exploring solutions for moving to a portal‑based interface with our supplier partners, helping to streamline and increase speed of processing purchase invoices
• Reviewing and approving draft sales invoices by cross‑checking job budgets, billing schedules and contracted values, ensuring accuracy and commercial compliance
• Processing sales invoices in line with agreed client terms, proactively identifying and resolving any discrepancies prior to issue
• Maintaining clear and effective communication with project teams regarding invoicing queries, budget variances and billing concerns
• Uploading and managing sales invoices across client portals, demonstrating strong understanding of internal finance systems and client‑side platforms
• Supporting other members of the finance team
• Providing auditors with information regarding all AP/ AR matters

This list is not exhaustive, and you will be expected to work flexibly and undertake other such duties as the management may from time to time reasonably require.

• Experience in a busy finance environment
• AAT Qualifications preferred, but not essential
• Strong communication and organisation skills
• Understanding of double entry booking and how finance reports are prepared would be ideal
• Proven experience using Excel
• Experience using Xero, Sage Intacct and Sage 50 would be handy, but it’s not a must‑have
• Experience with international accounting for USA and Germany would be a great advantage
• Strong commercial awareness with ability to assess job budgets, billing schedules and invoicing accuracy
• Confidence navigating accounting systems and client invoice portals to manage and resolve billing activity
• Excellent problem‑solving skills with the ability to investigate discrepancies and take ownership of resolutions
• Ability to demonstrate how you’ve streamlined and implemented processes previously

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