Office Assistant II, III - Kihei Elementary

Office Assistant II, III - Kihei Elementary

Employment type: Full‑time
Seniority level: Entry level
Job function: Administrative
Employer: Hawaiʻi State Department of Education

This posting is to fill various Office Assistant positions at Kihei Elementary. The authorized level is Office Assistant III; if recruitment is difficult, applications will be accepted down to Office Assistant II.

Office Assistant II, SR-06: $3,141.00 per month
Office Assistant III, SR-08: $3,266.00 per month

• Creates, edits, prints, stores, retrieves and deletes documents using computer and word processing software.
• Prepares, reviews and processes forms, records, reports and other documents for accuracy and conformance to requirements.
• Checks records and forms for completeness and accuracy; evaluates information for conformance with established requirements; processes documents in accordance with policies and procedures.
• Searches paper and electronic files and records, extracts, compiles and summarizes information and prepares periodic and special reports.
• Composes routine correspondence and letters of acknowledgement.
• Sets up and maintains paper and electronic files and revises filing systems as necessary.
• Provides general information and resolves complaints in person or over the telephone, explaining rules, regulations, policies and procedures.
• Determines need for or makes routine orders for supplies, materials or other items.
• Makes arrangements for travel, equipment maintenance, telephone service and other similar matters.
• Provides training and guidance to, assigns, reviews and evaluates work of clerical subordinates performing comparable work.

Experience Requirements

• Office Assistant II: ½ year basic experience; 0 clerical experience; 0 supervisory aptitude; total ½ year experience.
• Office Assistant III: ½ year basic experience; 1 year clerical experience; ½ year supervisory aptitude; total 1–1½ years experience.

Basic Experience – Demonstrated knowledge of English grammar, spelling, arithmetic and ability to read, understand instructions, write simply and compare words and numbers quickly and accurately.

Clerical Experience – Experience performing a variety of clerical tasks and demonstrating knowledge of office practices and procedures, ability to carry out procedures in clerical work systems and operate office equipment.

Supervisory Aptitude – Required for supervisory responsibility. Demonstrated through prior supervisory roles or training.

Keyboarding/Computer Skill Requirement – Positions at Office Assistant II and higher may require typing proficiency of 40 net words per minute.

The Hawaiʻi State Department of Education does not discriminate on the basis of sex, race, color, religion, national origin, age, disability, sexual orientation, arrest record, or National Guard participation, in accordance with federal and state statutes and regulations.

• Holidays – 13 paid holidays per year (14 in an election year).
• Vacation – 21 days per year for specified bargaining units.
• Sick leave – 21 days per year; unused credits may be used toward retirement benefits.
• Health insurance – State pays part of premiums for eligible employees.
• Group life insurance – State provides a free policy.
• Premium conversion plan – Employees may increase take‑home pay by having state deduct health premium costs before taxes.
• Flexible Spending Accounts – Employees can set aside money to pay qualified expenses before taxes.
• Retirement plan – State contributes to a retirement plan for eligible employees, with eligibility based on age and credited service.
• Tax shelter annuity – Eligible employees may participate in a pre‑tax investment program.
• Deferred compensation – Tax‑deferred retirement investment program available.
• Temporary disability insurance – Qualified employees may receive benefits.
• Social security – Employer contributes to employee accounts.
• Workers’ compensation – Benefits cover medical expenses and wage support for injuries.
• Union & collective bargaining – Employees may join unions; union service fees required if employed under collective bargaining agreements.

Applicants must meet all the requirements for the position they are applying for as of the application date. Education and experience may not be earned concurrently. Part‑time experience is prorated. Temporary assignment experience must be verified with appropriate documentation. All supporting documents become property of the Hawaiʻi State Department of Education. Applicants are encouraged to apply before the posting expires.

How to Apply – Submit your application online, attaching required documents within ten calendar days. Applications not received in time may be rejected.