School Administrative Services Assistant , II, III - Kihei Elementary

School Administrative Services Assistant III Salary Range

• School Administrative Services Assistant I, SR-12 : $3,892.00 per month
• School Administrative Services Assistant II, SR-14 : $4,208.00 per month
• School Administrative Services Assistant III, SR-16 : $4,557.00 per month

• Planning, supervising and/or providing office support and related services to meet priorities
• Supervising and/or participating in greeting and ascertaining the purpose of callers and assisting or referring them as necessary
• Answering or referring inquiries on policies, regulations, procedures and activities of the school, the Department of Education and the State
• Contacting parents, departmental offices, other governmental agencies, business concerns and community groups for information required by the school or to disseminate information and secure cooperation
• Reviewing and distributing incoming correspondence, circulars and other material
• Composing routine and special letters
• Informing the principal of matters requiring immediate attention and concerns relative to appointments, commitments and deadlines
• Establishing, organizing and maintaining office files
• Maintaining personnel records for the staff
• Processing payroll and performing related work
• Registering students and maintaining student records
• Collecting cash, maintaining a variety of fiscal records and posting and summarizing financial data to report forms
• Preparing and submitting purchase orders and/or requisitions, checking goods received against invoices and maintaining pertinent records
• Maintaining inventory records, performing physical inventory and completing report forms
• Assisting officers of student clubs and other class or school organizations with record keeping, purchases, etc.
• Gathering, maintaining and compiling information for business office and student service reports
• Operating and maintaining a variety of standard office machines
• Typing letters, reports, schedules, bulletins and other material
• Cutting stencils, duplicating and distributing a variety of material
• Instructing, assigning and reviewing the work of students assigned to the office
• May supervise clerical personnel and may take and transcribe shorthand dictation

Graduation from high school. Excess general or specialized experience as described below or other work experience requiring the ability to read, comprehend and apply written directions or a high degree of verbal skills may be substituted for education on a year‑for‑year basis.

Except for the substitution provided for in these specifications, applicants must have had experience of the kind and quality described below and in the amounts shown in the following table or any equivalent combination of training and experience.

• School Administrative Services Assistant I – 2 years general, 0 years specialized, 2 total
• School Administrative Services Assistant II – 2 years general, 1 year specialized, 3 total
• School Administrative Services Assistant III – 2 years general, 2 years specialized, 4 total

General

Experience:

Progressively responsible work experience which involved skilled typing using a typewriter or word processing equipment in performing a variety of standard clerical work such as typing of correspondence, reports and other material; knowledge of English grammar, spelling and arithmetic; use of common office appliances and equipment; the ability to read and understand oral and written instructions; carry out procedures in clerical work systems;

speak and write simply and directly; observe differences in copy and proofread words and numbers quickly and accurately; operate various kinds of office equipment.

Specialized

Experience:

Responsible clerical experience in a Hawaii public school setting in the capacity of chief clerical assistant to the principal. Such experience must have involved the performance of administrative office services and support functions of a school and skilled typing.

Applicants must be able to type accurately from plain or corrected copy at the rate of 40 net words per minute.

• Successful completion of a…