Office Assistant II, III - Kulanihakoi

Office Assistant II, III – Kulanihakoi High Salary Range

Office Assistant II (SR‑06): $3,141.00 per month
Office Assistant III (SR‑08): $3,266.00 per month

• Creates, edits, prints, stores, retrieves, and deletes documents using computer and word‑processing software, in draft or final form, from rough or corrected copy where format and arrangement are not clearly indicated.
• Prepares, reviews, and processes forms, records, reports, applications, and other documents for accuracy, completion, and conformance to established requirements.
• Checks records and forms (applications, permits, requisitions, vouchers, etc.) for completeness and accuracy; evaluates information for conformance with established requirements and processes documents in accordance with established policies and procedures.
• Searches through paper and electronic files and records, extracts, compiles, and summarizes information, and prepares periodic and special reports.
• Composes routine correspondence and letters of acknowledgement.
• Sets up and maintains paper and electronic files and revises filing systems as necessary.
• Provides general information and resolves complaints in person or by telephone, explaining rules, regulations, policies, and procedures and knowledge of the organization’s purpose and functions.
• Determines the need for and/or makes routine orders for necessary supplies, materials, or other items.
• Makes arrangements for travel, equipment maintenance, telephone service, and other similar matters.
• Provides training and guidance to, and assigns, reviews and evaluates the work of clerical subordinates performing work comparable to the class Office Assistant II.

• Experience Requirements
  Applicants must have progressively responsible experience as described below:
  • Office Assistant II:
    Basic experience ½ year;
    Clerical experience 0 years;
    Total ½ year.
  • Office Assistant III:
    Basic experience ½ year;
    Clerical experience 1 year;
    Total 1½ years.
• Keyboarding/Computer Skill Requirement
  Positions may require keyboarding proficiency (40 net words per minute) and/or the ability to use computers and word‑processing or other software. Requirement applies to Office Assistant II and higher levels.
• Substitutions Allowed
  Graduation from high school or equivalent may substitute for basic experience.
  Excess clerical experience may substitute for basic experience.
  Completion of a full‑time clerical/office‑support curriculum or a baccalaureate program may substitute for clerical experience, subject to credit limits.
• Quality of Experience
  Proof of experience must demonstrate the scope and level of responsibility required to perform the duties of the position.

The Hawaiʻi State Department of Education does not discriminate on the basis of sex, race, color, religion, national origin, age, disability, sexual orientation, arrest and court record, or National Guard participation, in accordance with applicable federal and state statutes.