Transportation Billing Clerk

Job Title: Transportation Billing Clerk

Job : 3961

Position Type: Transportation/Transportation Billing Clerk

Date Posted: 12/19/2025

Location: Killeen, TX;
Transportation

Closing Date: 01/15/2026

Reports to: Director for Transportation Services

FLSA Status: Non-Exempt

Salary: $51,308.00 - $95,425.00

Serves as billing clerk with primary responsibility for the transportation field trip account; encumbers customer funds as trips are approved and completes billing process once trip is complete; generates required status reports. Serves as a bus monitor as needed.

• Uses district-provided software to encumber customer funds as trips are approved and invoice for payment once trip is complete. Examines past due billing and payment actions.
• Coordinates with campus and departmental users and vendors to ensure accurate and timely billing and payment.
• Investigates causes of trip billing issues and respond accordingly.
• Processes and maintains backup documentation in support of the transportation trip billing process.
• Confers and cooperates with management personnel in formulating transportation trip billing policies and procedures.
• Serves as a bus monitor as needed.
• Uses district-provided technology to prepare and submit purchase orders, DPR reimbursements, payment documents, and other information as required by the department.
• Uses district-provided technology to compose and prepare correspondence, memoranda, reports, forms, and similar materials in final form; submits documents to appropriate entity upon completion.
• Receives visitors and telephone calls and answers questions, which require knowledge of departmental procedures; screens those that can be handled without director's help.
• Determines priorities and maintain controls to ensure a timely accomplishment of tasks.
• Assists other office personnel with duties necessary for continual transportation operations functions.
• Performs other tasks that may be assigned by the appropriate supervisor.

This job has no supervisory responsibilities.

Must possess a high school diploma or hold a general education degree (GED) certificate. Experience as a public school secretary preferred. Three years of general clerical/secretarial experience or 15 semester hours of college credit with some business orientation or equivalent business school background.

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from administrators, staff, teachers, students, parents and the general public.

Must be able to operate an IBM-compatible computer, utilizing the District's standard software products, plus any additional software that may be unique to the position.

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret graphs.

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Must take KISD typing test and have a minimum score of 40 wpm with 7 errors or less. In addition, must take an alphanumeric data-entry test and have a minimum 7,000 kph with 7 errors or less.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to talk or hear. The employee is frequently required to stand;

walk; sit; use hands to finger, handle, or feel; and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee is occasionally exposed to outside weather conditions and vibration. Occasional in and out-of-district travel may be required. The noise level in the work environment is usually loud.

Revised Date:
October 5, 2017

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all…