Secretary IV Elementary School

Position: Secretary IV Elementary School, 2025-2026 School Year
Secretary IV Elementary School,  School Year

Position Type:

Secretarial/Clerical/Secretary IV Elementary Principal

Date Posted:

5/1/2025

Location:

District Wide

Closing Date:

Until Filled

Additional Information:
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Job Title:

Secretary IV Elementary School

Reports To:

Elementary School Principal

FLSA Status:
Nonexempt

SUMMARY:

Provides secretarial and administrative services to the Elementary School Principal.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:

Receives visitors and telephone calls; screens those which can be handled without principal's help.

Composes and types correspondence, memoranda, reports, forms, and similar materials in final form into the computer, and submits to appropriate entity.

Maintains principal's calendar, schedules meetings, and prepares materials for those meetings.

Processes incoming and outgoing mail.

Establishes and maintains appropriate files and other information; searches files for information.

Obtains and maintains adequate materials and supplies.

Utilizes office technology and automation to complete tasks and operates office machines such as electronic typewriter, computer, calculator, fax machine, copy machines; keeps machines in operational readiness.

Determines priorities and maintains office controls to ensure a timely accomplishment of tasks.

Distributes payroll checks and time cards.

Prepares and maintains purchase orders, professional leave forms, and reimbursements.

Updates student database and files.

Enters T-Tess information, and schedules appointments and conferences.

Performs registration and withdrawal procedures for students and associated paperwork.

Prepares time card/payroll of all paraprofessional and professional personnel with appropriate paperwork to the payroll department at the end of each pay period.

Serves as financial secretary with primary responsibility for the student activity account; generates checks, receipts, bank deposits, monthly reports and audit reports.

Generates accident and burglary reports.

Initiates and follows through with maintenance requests.

Orders, maintains, and issues keys for the building.

Answers questions which require a detailed knowledge of school procedures.

Monitors substitute teacher sheets for payroll.

Assists other administrative personnel with secretarial tasks.

FOR SECRETARIES TO WHOM PEIMS-RELATED RESPONSIBILITIES ARE ASSIGNED:

* Assists District PEIMS Coordinator by entering/validating/correcting campus-level PEIMS information through the use of weekly edits, e-mail/faxed requests, PEIMS reports and on-campus verification checks.

* Attends all district PEIMS training sessions relevant to current job responsibilities and disseminates information to appropriate campus staff.

* Compiles, maintains, and files all reports, records and other attendance/registration documentation as described in Student Attendance Accounting Handbook and PEIMS Data Standards.

Performs other such tasks that may be assigned by the principal.

SUPERVISORY RESPONSIBILITIES This job has no supervisory responsibilities.

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. There may alternatives to the qualifications as the Board of Trustees may find appropriate. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or

EXPERIENCE:

Must possess a high school diploma or hold a general education degree (GED) certificate. Must have two years experience as a public school secretary, or three years of general clerical/secretarial experience, or 15 semester hours of college credit with some business orientation or equivalent business school background.

LANGUAGE

SKILLS:

Ability to read, analyze, and interpret general business periodicals, technical procedures, or governmental regulations. Ability to write business correspondence. Ability to effectively present information and respond to questions from employees or visitors to the school district.

MATHEMATICAL

SKILLS:

Ability to add, subtract, multiply, and divide in all…