Bookkeeper​/Senior Accounts Assistant

Our client, a well-respected local civil engineering firm, is seeking a Bookkeeper/Office Administrator to join their team on a permanent basis.

Currently, the position offers 4 days per week, from 9am to 5pm (28 hours total) however, there is flexibility regarding weekly hours, which will be arranged with the director before commencement. The role will be entirely office-based at the company’s location near Kilmarnock.

This vacancy arises from the retirement of a long-standing employee. The goal is to have the successful candidate onboard by mid to late March to ensure a comprehensive handover from the current bookkeeper, which will be invaluable.

• Managing company accounts to trial balance level using Sage accounts package
• Preparing financial records for the accountant and addressing any queries
• Generating monthly cash flow reports and monitoring company bank accounts
• Performing bank reconciliations
• Overseeing the purchase ledger, including checking and inputting supplier invoices
• Managing the sales ledger, including preparing and issuing sales invoices, including Reverse Charge VAT
• Conducting credit control
• Preparing monthly journals for payroll, expenses, etc.
• Handling CIS returns and issuing subcontractor statements
• Administering weekly payroll and pension processes
• Completing quarterly HMRC VAT returns

• Preparing and uploading documentation for CHAS Health & Safety Accreditation
• Preparing and uploading information for Achilles Accreditation
• Preparing and submitting tender documents for Public Contract Scotland
• Issuing tenders to clients and subcontractors
• Typing general correspondence and emails
• Managing office filing
• Monitoring and responding to emails and letters
• Answering telephone enquiries and sometimes greeting visitors in person
• Administering company insurances and other legal requirements
• Preparing site health and safety files
• Creating defined cost sheets for unquoted additional works
• General office management, including utilities and stationery
• Managing subcontractor administration
• Updating the training matrix

• Proficient use of Microsoft Office (Outlook, Word, Excel)
• Basic IT
• Sage 50 package
• Sage payroll
• Background in similar role within similar business

The successful candidate will enjoy several benefits, which will be discussed during the telephone interview stage.

If you possess the required experience and would like to be considered for this position, please send your CV to Coleen Farrell at GH Resourcing as soon as possible.