Admin Support Officer - Catering Department

NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. NHS Scotland welcomes applications from all sections of society.

NHS Ayrshire and Arran is one of 14 territorial NHS Boards within NHS Scotland. In support of our core purpose of working together to achieve the healthiest life possible for everyone in Ayrshire and Arran we are committed to a culture that is caring, safe, and respectful, and you will be required to work collaboratively in a safe, caring and respectful way.

Admin Support Officer – Catering Department, based at University Hospital Crosshouse.

28.80 hours per week:
Monday to Friday, 9:00 am to 3:30 pm. This post is offered on a 12 month fixed‑term contract basis.

We are seeking a highly organised and motivated individual with strong administrative skills, excellent attention to detail, and proven experience in the use of Excel spreadsheets and basic accounts or financial processes. Working as part of a busy department, the post holder will deliver a high‑quality, comprehensive administrative service, supporting the smooth and efficient running of day‑to‑day operations. The role requires the ability to manage competing priorities, work effectively under pressure, and maintain a consistently high level of accuracy, discretion and professionalism.

The successful candidate will demonstrate behaviours aligned with NHS values, including respect, compassion, teamwork and a commitment to delivering a high standard of service to colleagues and service users.

You should be educated to SVQ Level III or ECDL in Business or Office Administration, or possess substantial relevant administrative experience at a comparable level. A sound working knowledge of Microsoft Office packages, including Excel with experience of spreadsheets and data handling, is essential. You will display highly developed organisational, numeracy, audio and keyboard skills, with proven experience of managing a varied workload, prioritising tasks and working to deadlines with minimal supervision.

Previous experience of the PECOS ordering system or similar financial or procurement systems is desirable.

To work in the United Kingdom you must demonstrate that you have the relevant permission to work in the country. NHS Ayrshire & Arran may offer visa sponsorship for certain roles, provided the post meets the minimum salary threshold and any other required criteria. Sponsorship is not guaranteed and is assessed on a case‑by‑case basis following interview and at the commencement of pre‑employment checks.

We are unable to provide sponsorship for Band 2 posts or bank contracts.