Project Coordinator

Project Coordinator - New Openings & Refurbishments

Buzzworks is entering an exciting new phase of growth. With refurbishments, fit‑outs and room developments underway across our estate — and further expansion planned — we are now looking for a highly organised and commercially aware Project Coordinator to support the delivery of these projects.

This is an opportunity to play a key role in shaping the spaces that define the Buzzworks experience, ensuring projects are delivered on time, on budget and in line with our brand standards.

• Training & Development opportunities
• 40% staff discount across all Buzzworks venues
• Stream – access your wages when you need them
• Extra holidays at 1, 3 and 5 years
• Wellbeing support – EAP, wellness hub & gym discounts
• Proud to be recognised in the Best Companies Top 100

As Project Coordinator, you will support refurbishment and development projects across our venues and hotel portfolio. Acting as the central link between contractors, suppliers, site teams and internal stakeholders, you will help ensure projects remain organised, commercially controlled and progressing to schedule.

This is a fast‑paced, multi‑project role requiring strong organisation, attention to detail and confident stakeholder management.

• Support refurbishment and fit‑out projects from planning to handover
• Coordinate timelines, track milestones and flag risks early
• Maintain project trackers, action logs and progress updates

• Manage quotes, lead times and tender comparisons
• Ensure required documentation (insurance, RAMS, certifications) is in place
• Monitor contractor performance and snagging completion

• Source and purchase FF&E, fixtures and small wares
• Raise and track purchase orders in line with company procedures
• Monitor budgets, identify variances and coordinate site deliveries

• Maintain accurate documentation and cost reporting
• Support compliance and project close‑out
• Ensure refurbishments align with Buzzworks brand and operational standards

• Experience as a Project Coordinator (ideally within hospitality, hotels or leisure)
• Strong procurement and purchasing experience
• Experience supporting refurbishments or fit‑out projects
• Confident managing contractors and suppliers
• Excellent organisational skills and attention to detail
• Ability to manage multiple projects simultaneously

• Experience working in live hospitality environments
• Knowledge of hotel operations and back‑of‑house requirements
• Familiarity with FF&E purchasing
• Experience using project management or procurement systems

You will thrive in this role if you are proactive, commercially aware, calm under pressure and confident coordinating multiple stakeholders at once.

At Buzzworks, we believe hospitality is about how you make people feel — guests and team alike.

We are proud to be an equal opportunity employer and believe diverse, empowered teams are key to our mission:
To make people feel great through hospitality.