Title Accounts Payable Senior Manager

Founded in 1967, ImageFIRST® is the largest and only national linen rental and laundry service specializing in the healthcare market. Acquired by private equity firm Calera Capital in 2018, ImageFIRST serves medical facilities nationwide providing linen, patient gowns, scrubs, and more while managing their clients’ linen inventory for cost management. As leaders in infection prevention, they currently own and operate the most HLAC-accredited facilities in the industry.

With one of the highest customer retention rates in the industry – 97% – ImageFIRST is dedicated to improving patient satisfaction and making staff happy with our white glove service!

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The Accounts Payable Senior Manager oversees the complete accounts payable function, ensuring accurate and timely vendor payments, effective team leadership, strong internal controls, and continuous process improvement. Reporting to the Director of Corporate Accounting, this working manager also supports cash management and cash-flow forecasting related to major uses of company cash. The role leads corporate standardization and efficiency initiatives, partners with functional leaders and General Managers, and maintains the hands‑on capability to perform the work managed by the department.

Key Responsibilities

• Accounts Payable Operations & Leadership
  • Lead day-to-day accounts payable operations, establish departmental goals, allocate workloads, and ensure compliance with company policies and procedures.
  • Serve as a hands‑on working manager with the knowledge and ability to perform departmental responsibilities as business needs require.
  • Monitor department performance and ensure accounts payable activities are completed accurately and on time.
• Team Development & Performance Management
  • Supervise, train, coach, and mentor accounts payable staff.
  • Provide guidance on systems, procedures, internal controls, and departmental expectations.
  • Support employees’ ongoing professional development and performance improvement.
• Invoice Processing & Payment Oversight
  • Review and verify invoices and payment activity to ensure vendor payments are complete, accurate, properly authorized, and timely.
  • Ensure detailed and accurate system records are maintained for invoices, purchase orders, payments, credits, and other accounts payable transactions.
  • Oversee the reconciliation of accounts payable transactions to vendor statements and financial records.
• Corporate Card & Expense Management
  • Administer the corporate PNC credit card program and Concur travel and expense system.
  • Reconcile PNC program charges monthly.
  • Oversee the review and processing of employee expense reports for payment.
• Vendor Management & Discrepancy Resolution
  • Build and maintain strong relationships with vendors and field locations.
  • Investigate and resolve invoice, payment, credit, and vendor‑account discrepancies.
  • Ensure vendor and field concerns are addressed accurately and in a timely manner.
  • Oversee vendor master data, including new‑vendor setup, W‑9 verification, vendor changes, and related controls.
• Financial Close & Accounting Coordination
  • Manage month‑end and quarter‑end accounts payable close activities.
  • Coordinate effectively between accounts payable and general accounting.
  • Ensure accounts payable records are complete and reconciled to support accurate financial reporting.
• Reporting, Analysis & Cash Management
  • Prepare and analyze accounts payable reports, including aging analyses, vendor statements, and payment forecasts.
  • Support cash management and cash‑flow forecasting related to major company cash requirements.
  • Perform financial analyses and provide recommendations to Finance leadership as needed.
• Compliance, Controls & Audit Support
  • Ensure…