Commercial Property Manager- Medical Offices

Job Description

Manage and direct the operations of each property to which assigned, delivering the least possible cost to produce the maximum return on the investment dollars, while maintaining the property at established levels of protection, care, and maintenance.

• Maintain appropriate standards of physical maintenance and housekeeping. Establish and monitor preventive maintenance schedules. Prepare or supervise the daily work schedule for operations and coordinate all in‑house construction. Conduct quarterly and annual building inspections.
• Assist the Portfolio Manager or Director, Management Services in the annual interior and exterior office building inspection and prepare a report.
• Provide proper tenant relations for tenant services, alterations, decorations, and construction work being done in the building.
• Maintain established programs of safety and security for building occupants and property. Issue and control keys to the property. Prepare required reports of accidents, burglaries, etc.
• Maintain proper control of materials and supplies. Requisition by established policies and procedures.
• Prepare and audit annual operating budgets and monitor a five percent tolerance. Submit monthly operation reports for owner review.
• Secure bids for capital expenditure – submit to owner, obtain approval, and implement.
• Process and maintain all security deposits. Track and instruct accounting regarding disposition of security deposits as required by owner practices.
• Review construction plans and approve standard rules and regulations to be followed by the construction department or tenant.
• Build and maintain client relationships.
• Review and approval of payables and receivables as prepared at the site level. Supervise all accounting output prepared by the accounting department as required by the property.
• Review specifications for service contracts, assist with selection and final award of contract services, negotiate vendor agreements, and monitor vendor performance to assure compliance with standards.
• Prepare synopsis of lease documents and submit billing change notices to the accounting department. Prepare lease abstracts and, in some cases, exercise final approval authority of all lease abstracts and final document output.
• Prepare monthly/quarterly financial reports and maintain rigorous reporting deadlines.

• Communicate with other departments to coordinate work and achieve objectives.
• Maintain accurate personnel records; prepare time sheets for Business Operations Manager to process.
• Conduct employee relations program, including employment interviews, employee discipline, and union grievances. Prepare and maintain copies of HR‑approved job descriptions for each job and ensure proper employee training.
• Attend all scheduled Property Management staff meetings and annual conference and participate in trade and professional associations (e.g., BOMA, IREM, IFMA).

• Bachelor’s Degree. CPM and/or RPA designation preferred.
• Minimum 5 years of property management experience, preferably in commercial management.
• Ability to work well with a variety of different individuals both inside and outside of the company.
• Valid real estate license in states that require it. May perform other duties as assigned.

Working Conditions:

Normal working conditions with the absence of disagreeable elements.

Note:

The statements herein are intended to describe the general nature and level of work being performed by employees and are not to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified.

Newmark is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including sexual orientation and gender identity), national origin, disability, protected Veteran status, or any other characteristic protected by applicable federal, state, or local law.

Mid‑Senior level

Full‑time

Health Care Provider