Office Specialist

Mohave County Development Services Department is looking to fill an Office Specialist position.

We are located at 3250

E. Kino Avenue, Kingman, AZ.

The mission of the Mohave County Development Services Department is to provide and facilitate professional, strategic and technical leadership to ensure that Mohave County maintains a safe and acceptable quality of life; has beneficial, managed growth; and has an effective voice in land management decisions of the Federal and State Governments.

• Office Assistant → Starting Salary - Range 6, $15.45
• Office Assistant Senior → Starting Salary - Range 8, $16.53
• Office Specialist → Starting Salary - Range 11, $19.13

This position is in the Environmental Quality division. Work is performed in an office environment. Requires interaction with the public at the counter and on the phone. Work hours are Monday – Friday 8:00 a.m. to 5:00 p.m. with possible weekends to assist with the Household Hazardous Waste Events twice a year. Possible travel to attend training or other county offices.

• Paid Time Off (PTO) 6.5 hours accrued bi‑weekly (32+ hour employees only)
• 39 hours of PTO front loaded (Regular accrual starts on 7th pay period)
• Low‑cost, high‑value healthcare for you and your qualifying dependents
• Enrollment in Arizona State Retirement System (Contribution rate of 12.00%)
• 11 Paid Holidays
• Perform work with a greater purpose

• Maintains, with relative independence, completing assigned tasks accurately and in maintaining standard correspondence, files, and reports of assigned area.
• Meets the public and receives phone calls.
• Responds to questions concerning department procedures or directs query to an individual or department as appropriate while providing excellent customer service.
• As assigned, may review work of other staff for conformance to regulations.
• Understands and interprets procedures and practices related to various departmental and assigned programs.
• As assigned, may delegate work assignments, train, monitor, schedule, oversee or directly supervise and review the work of subordinate clerical and office employees.
• May assist in interviewing and screening applicants and recommending disciplinary actions.
• May complete employee evaluations.
• Assists wherever needed to perform duties of department and in giving help in complex situations.
• Helps public with difficult, complex problem.
• Assist at the front counter and will cross‑train with other positions within the department for backup as assigned.
• As needed, composes correspondence and other documents to respond to inquiries and to obtain, update or provide information.
• Create, review, and maintain various reports through the use of databases, spreadsheets and various software programs for various County, State, Federal and Accrediting purposes.
• Researches public and internal records for proper information.
• Keeps time and leave records of division or department.
• Establishes, coordinates and maintains filing systems and indexing and cross‑referencing systems for assigned department.
• Follows and adheres to State of Arizona records retention, transfer and destruction schedules.
• Audits incoming and outgoing data for accuracy, completeness and quality. Resolves errors and omissions.
• Compiles and computes data from files and other sources in preparing reports.
• Maintains inventory of materials, equipment, and purchasing records and reports.
• Gathers and prepares materials for special reports, forms, policy formulation and summaries at the request of superiors as assigned.
• Performs research for assigned area.
• Checks frequently against a variety of records in order to secure complete and accurate information.
• Operates common office machines to include computer keyboards and related peripheral equipment.
• Maintains a high level of confidentiality.
• Present and conduct themselves in a professional manner at all times.
• Communicate in a courteous and helpful manner as well as clear and concise manner at all times.
• Resolve complaints within scope of information and authority, and/or refer to chain‑of‑command as appropriate.

• Records management to include setting up…