Office Assistant Senior-Community Services

Office Assistant Senior

Mohave County Community Services is currently recruiting for an Office Assistant Senior in the Workforce Development division. This classification is part of a progressive series of Office Administration positions and performs intermediate to advanced administrative support and clerical functions. Responsibilities include specialized or technical assignments requiring specific training, relevant work experience, and a thorough understanding of departmental procedures and operations. The position requires strong technical aptitude, the ability to learn and navigate software applications and electronic systems, a high level of attention to detail, the ability to transition efficiently between competing priorities, effective personal time management, and the ability to work independently while completing assigned duties accurately and within established deadlines.

This classification is distinguished by the complexity of assignments, level of technical and administrative knowledge required, degree of independent judgment, and responsibility for ensuring the accuracy, organization, and timely completion of administrative functions.

Schedule & Work Conditions

• Monday – Friday, 8:00 a.m. – 5:00 p.m. (One-hour lunch and two 15-minute breaks)
• Occasional weekend work for community events
• Occasional travel to other county offices, including Colorado City and Parker
• Office setting with daily interaction with the general public

Compensation Range 8/Steps 1-8 ($16.53 - $20.34)

• Must pass pre-employment background screening.
• Must possess a valid driver's license for operation of motor vehicles on Arizona roads at the start of employment and maintain said license while employed in this position.

Proud to

Offer:

Paid Time Off (PTO):

• 11 Paid Holidays.
• End of Year PTO Buyback (optional).

Retirement Benefits:

• Enrollment in Arizona State Retirement System (ASRS). Contribution rate of 11.98% with 100% Employer Match starting on first day.
• Deferred Compensations Programs (optional)

Comprehensive Wellness Program:

• Low-cost, high-value health care plans for you and your family that include Medical, Dental, Vision.
• 24/7 Virtual Care including Onsite Health Screening Events
• Marketplace Discounts
• Onsite Gyms or Gym Membership Stipend
• Employee Assistance Program
• Employee Wellness Program
• Basic Life, Supplemental Life/AD&D Insurances with additional voluntary benefits include Accident, Critical Illness, and Hospital Indemnity Plans.
• Health Savings Account (HSA) or Flexible Spending Accounts (FSA-includes Dependent Care)

Duties may include, but are not limited to, the following:

• As assigned, assigns, trains, oversees or directly supervises and reviews the work of subordinate clerical and office employees. May assist in interviewing and screening applicants and recommending disciplinary actions.
• Establishes work procedures and priorities.
• Assists the public in person and/or on phone; records complaints, takes messages and routes calls to appropriate personnel.
• Establishes and maintains standards, procedures, and techniques for efficiency of work.
• Researches and remains up to date with state directives and statues applicable to the assigned department/division using appropriate resources.
• Compose letters, routine correspondence and all documents in following up previous work, responding to inquiries, obtaining and updating information and making notifications.
• Coordinates meetings and takes minutes.
• Establishes and maintains filing, indexing and cross-referencing systems.
• Review incoming and outgoing computer data for accuracy, completeness and quality.
• Scans and faxes related documents.
• Designs and creates documents, brochures and/or newsletters in the course of business using a variety of computer software including Excel,…