Electronic Health Record Specialist

Position Title: HIM Electronic Health Record Specialist Position Code: EHRS1, 2, 3-8125

Department: Health Information Management Safety Sensitive: Yes No

Reports to: HIM Manager Exempt Status: Yes No

Position

Purpose:

All KHI employees are expected to perform their respective tasks and duties in such a way that supports KHI’s vision to be among the kindest, highest quality health systems in the country.

This position is responsible to perform duties and functions associated with scanning of documents into the EHR, quality review of record content and analyzing the medical record for provider deficiencies.

This position is responsible to perform duties and functions associated with scanning of documents into the EHR, quality review of record content, analyzing the medical record for provider deficiencies and release of information.

This position is responsible for being able to perform duties associated with HIM operations. This will include patient portal assistance, provider deficiency calculation and reporting, prepping scanning and analysis of all records, accurate and compliant release of information.

Key Responsibilities:

• Retrieves patient charts daily from nursing units and patient caredepartments

Maintains a log of discharged visits to ensure all charts are accounted for

• Preps and scans the documents/charts by following departmental guidelines
• Uploads images into electronic record as requested
• Performs quality review functions/document indexing on all scanned documents/encountersfollowing departmental quality reviewguidelines
• Analyzes the medical chart for accuracy and completion, per department policy
• Assigns documentation deficiencies for the emergency department, inpatient, outpatientsurgery, observation, and outpatient diagnostic encounters according to Medical Staffrequirements
• Works well with all departments and providers, performs and communicates in a highly professional manner

• Review all requests for Medical Records applying Health Information Portability and Accountability Act of 1996, Arizona Revised Statutes, and hospital policies as appropriate
• Knowledge of electronic and paper-based records storage system as they relate to release of information
• Complete record requests no later than thirty days. All subpoenas will be answered within ten days or as noted on the court order.
• Completes government agency requests with appropriate billing for copy service according to regulations
• Complete requests thru the Release of Information (ROI) module in the electronic medical record for all releases and scan authorizations received to the accurate patient account
• Monitors patient phone calls and electronic requests for records

In addition to the above responsibilities for level 1 and 2, a Level 3 HIM Electronic Health Record Specialist must also perform the following:

• Responsible for Portal email and phone call requests:
  • Technical support with the portal
  • Signing patients up for the portal
• Accurately merge duplicate medical record numbers
• Manually review provider deficiencies to ensure accuracy
  • Provides accurate lists of incomplete records to providers and management on a weekly basis
  • Works with medical staff services regarding delinquent provider records per policy

• Works well with all departments and providers, performs and communicates in a highly professional manner
• Follows HIPAA patient confidentiality standards
• Assists in the creation/editing of training manuals and training of new hires
• Demonstrates dependability and teamwork by following hospital and departmental procedures
• Promotes and adheres to KHI Behavioral Expectations and always maintains patient confidentiality
• Attends department meetings and all required KHI in-services
• Offers ideas for improving…