Project Administrator

Project Administrator – Hargrove Engineers & Constructors

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Hargrove supplies unparalleled services in engineering, procurement, construction management, and technical services in the industrial, commercial, and government sectors. With over 2,700 teammates in 19 offices domestically and internationally, we build long‑term support relationships in the energy generation, manufacturing, research and development, and process-heavy industry through on‑site support arrangements, plant‑level small projects, consulting roles, and larger capital projects. Hargrove’s key operating principle is to provide the Right People, in the Right Place, at the Right Time.

We believe that relationships and partnering together provide the best results and long‑term benefits for our clients. Work‑life balance and flexibility are important areas of focus, and we’re happy to discuss flexible working hours, patterns, and locations to suit you and the business.

Job Summary: Generally responsible for assisting leaders and project managers with all aspects of administrative duties. This work will be performed under close supervision.

• Receives information from Process Engineer/Technologist on what piping systems to be included in the current inspection accessed through work packs created in APM.
• Reviews TM to access any that are due or have tasks for addition and notes on the cover sheet.
• Accesses information from the risk rank spreadsheet and/or previous inspections to determine relevant information about each system.
• Gathers all needed P&IDs and begins marking the beginning and ending point of each system to be inspected to assist inspectors in understanding coverage boundaries.
• Updates master copies for any major changes in drawings.
• Creates a cover sheet to include all systems to be inspected and any changes due to addition or removal of routes, circuits, or PLNS for Kim’s role.
• Prints a pick list of all line numbers with included information for inspectors (start/stop, pressure/temp/piping material specifications) and any relevant notes for each pipeline.
• If new line numbers are discovered during circuitization, sends the new line numbers to leaders to be added to SAP for the piping system.
• Fields calls from inspectors, planners, and area personnel concerning questions about particular pipelines and relevant coverage.

• Education: High school diploma or equivalent is required. Advanced coursework is preferred.
• Certification: No certification is required for this position.
• Experience: Up to five years of relevant experience in administrative and clerical services in a professional office environment.

• Knowledge and application of company standards.
• Knowledge of office administration procedures.
• Proficient in Microsoft Word, Excel, Outlook and other software as needed.
• Attention to detail.
• Excellent proofreading and grammar.
• Excellent organizational skills.
• Effective verbal and written communication.
• Maintains confidentiality in all areas.
• Works effectively in a fast‑paced environment with extreme multi‑tasking.
• Prioritizes tasks effectively.
• Develops reports.
• Maintains effective working relationships with teammates, clients, and vendors.
• Listens and ascertains the needs of teammates and clients.

• Ability to sit, stand, or walk for long periods of time.

We work to create an environment founded on trust, personal integrity, and a “team mentality” so that each person understands the value of their contributions both on a project and company‑wide level. We know that each person on our team contributes to the success of our company by pairing expertise and passion to meet and exceed the needs of clients we serve across the globe.

Our safety culture protects and promotes the well‑being of every person who works with us and every person touched by our work.

As a 100% teammate‑owned company, we proudly offer a comprehensive benefits package including paid holidays, personal paid time off, medical, dental, vision, life, and disability insurance, 401(k), and other benefits to eligible teammates.

Hargrove is an Equal Opportunity/Affirmative Action employer. We do not discriminate based upon race, color, national origin, religion, age, sex (including gender, sexual orientation, pregnancy, sexual identity, marital or family status), disability, military service or obligations, veteran status, or any other characteristic protected by law.

Hargrove is a drug‑free workplace. The selected candidate must be authorized to work in the United States.