Administrative Assistant; Accounting

Position: Administrative Assistant (Accounting)
Job Title:

Administrative Assistant - Accounting

Location:

Kingston, ON
Shift/

Hours:

Monday to Friday | 8:00 AM - 5:00 PM
Pay Rate:  $20.00 - $24.00 per hour

We are currently recruiting an Administrative Assistant - Accounting to support the financial and administrative operations of a business in the Kingston area. This role assists with day-to-day bookkeeping support, accounts payable and receivable activities, and general office administration.

This position works closely with the purchasing department, vendors, and internal staff to ensure financial information is recorded accurately and transactions are processed in a timely manner.

This opportunity is well suited for someone with previous accounting or bookkeeping support experience who enjoys working in a team-oriented office environment.

Key Responsibilities

Perform accurate financial data entry and assist with maintaining accounting records

Support accounts payable processing including vendor invoices and payments

Assist with accounts receivable activities including billing follow-ups and payment tracking

Help maintain the general ledger and support reconciliation processes

Track purchase orders and assist with vendor documentation

Assist with account reconciliations including bank and vendor accounts

Maintain organized financial and administrative records

Provide general administrative support to the office team as required

Requirements

Previous experience in accounting support, bookkeeping, or office administration

Comfortable using Microsoft Word, Excel, and Outlook

Strong attention to detail and accuracy with financial data

Familiarity with accounts payable, reconciliations, or financial record keeping

Basic computer and accounting software skills

Ability to manage multiple tasks and meet deadlines

Strong communication skills for working with vendors and internal teams

We acknowledge that software used in our recruitment and selection process may have Artificial Intelligence components built in but confirm that all work assignment decisions are made by our expertly trained staff. The position advertised here is for future vacancy.