Parts Specialist; Fleet Maintenance Admin Support

Parts Specialist (Fleet Maintenance Admin Support) Job Summary

Our Maintenance Specialists provide clerical and administrative support to Fleet Managers and assist in coordinating all aspects of daily fleet operations, including recording and reporting data.

• Maintains and administers fleet data within our company maintenance software (COMPASS).
• Administers payroll timekeeping systems, payroll processes, daily editing, setting up of payroll schedules, vacation scheduling and provides reporting for Fleet Manager.
• Data entry of commercial fleet repair, work orders and maintenance of warranty claim reporting systems, including collection and reporting of data required for quarterly warranty incentive programs.
• Maintains a consistent communication and relationship with vendors.
• Administers and maintains purchase order requisitions through WM purchasing software systems and maintain SOX compliance.
• Reconciles all fleet purchases including upload of invoices to SharePoint.
• Manages daily fuel and hour meter entries and reconciliation.
• Manages all aspects of parts purchasing and inventory control including tire purchasing through the company’s internal tire purchase management system.
• Maintains inventory minimum and maximum parts levels and conducts the biannual physical parts inventory count.
• Prepares for all month-end processes and procedures in a timely manner meeting required month-end reporting deadlines.
• Completes and maintains a variety of fleet reports as directed by the Fleet Manager.
• Maintains all fleet filing systems with respect to company policy and government required expectations.
• Assists in the implementation of fleet projects as needed and performs other duties as required by Fleet Manager.

This job has no supervisory duties.

A. Education/Experience

• Education:
  
  High school diploma or G.E.D. (accredited)
• Experience:
  
  No prior work experience required.

B. Certificates, Licenses, Registrations or Other Requirements

• None required.

C. Other Knowledge, Skills or Abilities Required

• Outstanding organizational skills with ability to multi-task in fast-paced environments.
• Excellent communication skills; ability to maintain business relationships with customers and vendors.
• Proficient in the use of computer applications (Kronos, AS400, MS Office, SharePoint) to record, analyze and report information.
• High level of attention to detail; accuracy with data entry.
• Parts knowledge (heavy truck knowledge and parts ordering)
• Inventory knowledge

• Required to use motor coordination with finger dexterity (such as keyboarding, machine operation, etc) most of the work day;
• Required to exert physical effort in handling objects less than 25v pounds rarely;
• Required to be exposed to physical occupational risks (such as cuts, burns, exposure to toxic chemicals, etc) rarely;
• Required to be exposed to physical environment which involves dirt, odors, noise, weather extremes or similar elements occasionally;
• Normal setting for this job is: office setting and/or garage.

At Waste Management, each eligible employee receives a competitive total compensation package including Medical, Dental, Vision, Life Insurance and Short Term Disability. As well as a Stock Purchase Plan, Company match on RRSP, and more! Our employees also receive Paid Vacation, Holidays, and Personal Days. Please note that benefits may vary by site.

Entry level

Full-time

Sales and Business Development

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