Exec Asst-VP ,Miss & Values & CHRO

Career Opportunities:
Exec Asst-VP People,Miss & Values & CHRO (103711)

Requisition
103711
-Posted
- Professional non-management

Department: Vice President, People, Mission & Values, Chief Human Resources Officer

Position Number:

Hours of Work: Full-Time Position;
Days

Salary: Class 4 $ 76,681.80 - $92,018.55 per year

Union: Non-Union

Are you an administrative support professional, ready to make a meaningful impact to the smooth operation of a senior leadership office? As the Executive Assistant (EA) supporting our Vice President, People, Mission and Values, Chief Human Resources Officer, you will play a pivotal role in ensuring the smooth operation of this office including their accountabilities to the Kingston Health Sciences Centre Board of Directors and being an ambassador of the organization’s mission and culture.

In this diverse portfolio, you will also provide administrative support to the Spiritual Health and Business Development departments. As a proactive administrative professional, you will use your demonstrated expertise in problem solving, critical thinking, planning and research to ensure streamlined, timely and accurate administrative activities, allowing our leaders to focus on driving our strategic goals. The individual’s portfolio assignment may evolve/shift over time, based on operational needs.

• Efficient Operations
  :
  Utilize your critical thinking and analytical skills to manage the flow of vital information, create comprehensive documents, and oversee complex calendars and deadlines.
• Proactive Support
  :
  Stay ahead of emerging organizational priorities and governance policies, ensuring all administrative tasks align with our mission and values.
• Professional Representation
  :
  Uphold the organization’s reputation by handling sensitive inquiries and information with the utmost discretion, professionalism, and integrity.
• Strategic Contribution
  :
  Actively support the delivery of the Kingston Health Sciences strategy, promoting a culture of patient and family-centered care in everything we do.

• A motivated and detail-oriented individual with a strong and demonstrated understanding of administrative processes.
• Someone who values confidentiality and can navigate complex relationships with ease.
• A proactive thinker who is committed to excellence and continuous improvement.

• Bachelor’s degree and experience in administration or a related field preferred.
• Minimum completion of a Community College Diploma (3-year program) or an equivalent combination of education and experience relevant to success in this role.
• 5-7 years of proven experience as an Executive Assistant or in similar administrative roles providing executive-level support in large, complex organizations, ideally in a healthcare or academic setting and with a preference for experience in non-profit governance board support.
• Relevant experience in the management of a busy and complex office, or project management of varied and complex projects preferred.
• Strong analytical and critical thinking skills; ability to synthesize diverse information to inform decision-making and problem-solving.
• Proficient in gathering, interpreting, and evaluating varied data sources to identify risks, opportunities, and solutions.
• Skilled in proactive problem-solving, capable of addressing complex issues by evaluating contributing factors, applying ingenuity and creativity, and providing strategic recommendations.
• Advanced research and summarization skills, with a focus on historical context and current dimensions relevant to decision-making.
• Exceptional verbal and written communication skills including drafting business documents and designing and editing presentation material.
• Highly organized, detail-oriented, and capable of managing multiple priorities with minimal supervision.
• Professional in interactions with diverse stakeholders, including Board members, executives, staff, community partners and the public.
• Ability to make informed decisions regarding competing priorities and handle tasks efficiently under time pressure.
• High level of integrity and discretion, particularly in managing…