Admin Secretary - Pediatric Oncology

Career Opportunities:
Admin Secretary - Pediatric Oncology (103719)

Hours of Work: Temporary Full-Time Position (Approximately 6 months)

Days

Shifts:

Pay Band: Band I - $28.09 - $31.12

Union: CUPE
Location: Kingston General Hospital Site

Please note, this posting identifies the current shifts that apply to the position control number. However, this does not guarantee the permanence of the shift time or work assignment for the position. The Hospital reserves its Management Rights under the CUPE Collective Agreement to make changes to shift time and work assignment as it deems necessary.

Provide administrative and secretarial support to the Pediatric Oncology (POCO) of the Cancer Program, including duties in support of patient care, teaching and program administration with minimal supervision in a confidential manner.

Within this role the employee is accountable for contributing to the delivery of the Kingston General Hospital strategy. As an employee, one must demonstrate an awareness of and be responsible for actively promoting and supporting patient and family centered engagement and care in all we do.

• Provide administrative support to the entire POGO Team: e.g. database management, book appointments/meetings/teaching commitments and maintain daily schedule for Physician(s) or any member of the POGO team, prepare presentation material, correspondence, notices, filing, photocopying, writing letters, memoranda, process financial payments for family (POFAP), process payment of Children’s Cancer Fund, coordinate travel arrangements, budget processes, clinic & office coordination including supplies and adequate inventories, maintain accurate records of travel expenses and submit accordingly
• Assist in the operation of the Division/department: e.g. reception services, update and maintain agendas, arrange meetings and appointments and notify participants accordingly; process leave requests, book meeting spaces, update and maintain physician CV for Clinical Trial records, may create monthly call schedule for physicians and residents, book spaces and audiovisual equipment. Prepare education materials for teaching responsibilities. Process physician billing records.
• Coordinate new patient consults and repeat visits in outpatient setting. Coordinate diagnostic testing as required. Provide appointments to patients/families
• Provide customer service by answering the telephone, making appointments, receiving messages and redirecting inquiries of a routine and confidential nature.
• May provide assistance in projects, e.g. data entry, library searches, preparation in grant applications; organize seminars, conferences, and lectures and maintain records of these activities. Preparation & distribution of agendas & meeting minutes.
• May provide cross coverage for other administrative secretary positions in the Cancer Program.
• The Employee will adhere to the worker responsibilities as set out in the Occupational Health & Safety Act, hospital safety policies, and dept/unit established procedures at all times. Where possible, take corrective action to address a hazard, otherwise report the unresolved hazard, dangerous circumstance, unsafe situation to self, other co-workers or the community, to their supervisor. Should the employee suffer a workplace injury or illness, he/she will advise their supervisor;
  
  actively participate in identifying and resolving the underlying cause(s), and participates in early and safe return to work as per Workplace Safety & Insurance Act.
• Understands and is familiar with all pertinent KGH policies and procedures including those relating to workplace conduct. Complies with the KGH Commitment to uphold the Workplace Conduct and Reporting of Inappropriate Conduct policy and behaves in a manner that is consistent with the guiding principles and expectations.

The above statements reflect the general details considered necessary to describe the principal functions of the job as identified, and shall not be considered as a detailed description of all work requirements that may be inherent in the job.

• Completion of a 2 years medical office administration…