Office Administrator

Position: Office Administrator )
Opportunity  We are currently seeking motivated candidates for the position of Office Administrator in our Kingston office.
This is a full‑time, in‑office position requiring working from our Kingston office five days per week.
Responsibilities   Maintain the smooth day‑to‑day flow of the local office, ensuring a productive, welcoming, and well‑maintained environment for the team.
Participate in both the Office Managers and Office Administrators national groups, and liaise with local stakeholders and ownership groups.
Work collaboratively with local and national groups to promote office culture activities, events, and charitable initiatives.
Support the Office Manager in the development and execution of the annual Office Business Plan.
Apply strategic thinking to address future office needs, engage stakeholders to build a coalition of support, and inspire staff to align with these business objectives.
Monitor operating budgets and capital purchases, and actively manage expenses to align with company priorities.
Support internal business initiatives and projects; participate in the local Health and Safety committee and support the implementation of office‑wide safety initiatives; participate in other committees as necessary, and coordinate the completion of action items.
Assist in organizing monthly staff meetings and provide backup support for meeting facilitation as needed.
Coordinate with third‑party service providers and property management.
Deliver new employee orientation and training related to Dillon procedures and systems.
Assist in organizing work‑related functions and community engagement events.
Greet visitors, coordinate mail and couriers, and manage the entry system for staff.
Complete office services such as office filing and archiving.
Manage the flow and approval of accounts payable invoices and expense claims for staff.
Manage office equipment and supplies, including furniture, copiers, general office supplies, and other amenities.
Format a range of documents in Microsoft Word, edit and proofread documents for spelling, grammar, and consistency, and complete overall quality reviews.
Complete document production, including photocopying, scanning, binding, and compiling PDF files.
Embrace a “no job is too big or too small” mindset; complete other administrative duties as required or assigned to run the office effectively, and service our project and proposal needs.
Qualifications   Minimum of three (3) to five (5) years of administration‑related experience.
A certificate or diploma in an administration‑related field of study will be considered an asset.
Commit to self‑development and ongoing learning and qualified development.
Experience / Required Skills   Strong interpersonal skills and a positive “can‑do” attitude with the ability to provide an enthusiastic, problem‑solving presence in the office.
Strong time‑management skills, able to prioritize work effectively to meet tight deadlines and changing workload demands.
Ability to work independently and as part of a team.
Professional verbal and written communication skills; ability to clearly present information and updates in small group settings or team meetings.
Proficient in the use of Microsoft Word and Excel.
Excellent attention to detail, a high regard for accuracy, and the ability to provide high‑quality outputs.
Understanding of basic accounting principles, terms and financial functions.
Experience in customer service and/or a Professional Services consulting firm is considered an asset.
Compensation  $57,858 – $68,000
Dillon includes the salary range that we in good faith believe may offer for this position. It will be dependent on the successful applicant's education, experience, and skills, in addition to internal equity and geographic region.
Dillon reserves the right to pay outside of the posted range, contingent on factors unrelated to an applicant's gender or other status protected by provincial and/or federal law.
Benefits   Employee share purchase plan.
Competitive compensation package.
Comprehensive health benefits.
Generous retirement savings plan.
Student loan repayment assistance with matching employer contributions.
Flexible work hours and hybrid working options.
Learning and Development opportunities – coaching, mentoring, advising and internal learning opportunities.
Focus on Innovation – the ability to anticipate, examine, and adopt new and creative solutions.
Employee and Family Assistance program.
Goodlife Fitness Corporate Membership.
Wellness Subsidy for health or wellness related activities, such as gym membership, purchase of home fitness equipment, yoga or dance classes.
EEO & Accommodation Statement  Dillon is committed to employment equity and an inclusive, diverse workplace where opportunities are based on skills and abilities.
If you require accommodation during the interview process, please let us know. We look forward to hearing from you.

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