OR Data​/Booking Clerk - Operating Room

Position: OR Data/Booking Clerk - Operating Room (103867)
OR Data/Booking Clerk

Department:  Operating Room

Position Number:  

Hours of Work:  Part-Time Position

Days

Shifts:

,

Pay Band:  Band-C $26.62-$29.49

Union:  CUPE

Location:

Kingston General Hospital Site

Please note, this posting identifies the current shifts that apply to the position. However, this does not guarantee the permanence of the shift time or work assignment for the position. The Hospital reserves its Management Rights under the CUPE Collective Agreement to make changes to shift time and work assignment as it deems necessary.

DESCRIPTION
Supports the Perioperative Services department by maintaining OR database related to scheduling and supplies.

Within this role the employee is accountable for contributing to the delivery of the Kingston Health Sciences Centre strategy. As an employee, one must demonstrate an awareness of and be responsible for actively promoting and supporting patient and family centered engagement and care in all we do.

DUTIES INCLUDE

Enters information into the OR scheduling, Waitlist, Cerner & other OR Management systems (e.g. booking information and/or post case information; maintains scheduling system inventory supply records); identifies missing or incomplete information; gathers missing information in consultation with OR manager; accurately books surgical times and identifies under or over usage of OR times to the OR Manager and Charge Nurse; follows up with surgeon’s offices or others as required to ensure information is complete and accurate;

selects appropriate procedure codes, consulting with OR staff as required; maintains files of OR records. External procedure bookings related to Endoscopy, MRI. Anesthesiology assignments, Manages and organizes scramble time, picked up and released time. Communicates and organizes ACT OR activity requests that include cardioversion scheduling, hybrid ablations, TAVI and EVAR’s.

Creates and distributes reports from various OR Management Systems to identified areas as required (e.g. daily OR schedule, Cerner audits, daily OR log, preference cards; released time; month end reports etc.). Maintains OR cancellation metrics. Reports and collects implant data to decision support for CIHI. PACU quarterly patient census reports. New surgical secretary orientation as it relates to Cerner and OR bookings.

Liaises with OR Equipment Coordinator, Central Processing, Clinical Leaders and Supply vendors as required .Facilitates corrections of OR Manager documentation errors.

Liaises with Clinical Systems Operations, and third party software vendors to communicate software issues and to test impact of software upgrades. Provides input into recommended software improvements.

Revises Service Block Allocations in OR scheduling system as required; ensures new resources are added/changed in OR data base and Cerner, provides assistance to OR staff regarding updating of preference cards, as required. Updates orthopedic arthroplasty procedures received from Bi-weekly rounds.

Performs other clerical duties as assigned (eg. Copy typing, photocopying etc.), maintains office supplies/paperwork and assists with inquiries from patients, families, medical and hospital staff.

The above statements reflect the general details considered necessary to describe the principal functions of the job as identified, and shall not be considered as a detailed description of all work requirements that may be inherent in the job.

BASIC QUALIFICATIONS

2 years Office Administration Health Services diploma or equivalent education and experience.

2 years recent experience in an administrative support position in a clinical or health care setting.

Keyboarding 35 w.p.m. on test.

Proficiency with Windows based applications including word processing (Word Level
2), spreadsheets (Excel Level
2), electronic mail (Outlook) – to be tested.

Proficiency with Relational Databases and designing reports.

Demonstrated medical terminology proficiency (to be tested; passing mark is 70%).

Demonstrated ability with above average grammar, written and verbal communication skills, including good grammar, composition.

Evidence of strong organizational skills with the ability to work under pressure, cope with…